Executive Assistant - R&D & Ornamentals

Executive Assistant to President & CEO

Woodland, CA | Direct Hire | $90,000-$110,000

LHH Recruitment Solutions is partnering with a well-established organization in Woodland, CA to identify an accomplished Executive Assistant who will serve as a trusted administrative partner to the President & CEO.

This is a high-visibility opportunity for an experienced executive support professional who thrives in a fast-paced, global environment and knows how to stay several steps ahead. The ideal candidate brings exceptional judgment, discretion, organization, and the confidence to work effectively with senior leaders and stakeholders across different cultures and time zones.

What You'll Do

• Own complex executive calendar management, prioritizing meetings, focus time, deadlines, and shifting priorities

• Serve as a key administrative point of contact for the President & CEO and help manage executive-level information flow

• Coordinate domestic and international travel, including detailed itineraries and contingency planning

• Prepare meeting agendas, presentations, briefing materials, correspondence, and follow-up items

• Track executive commitments, priorities, deadlines, and action items to ensure strong follow-through

• Handle highly confidential business, personnel, and strategic information with discretion

• Coordinate executive visits, meetings, and special events involving senior leadership and key stakeholders

• Manage expense reporting, executive records, contacts, and administrative documentation

• Identify opportunities to improve administrative workflows and effectively leverage Microsoft 365 and approved AI tools

What We're Looking For

• 5+ years of progressive c-suite administrative support experience

• Prior support of a President, CEO, or comparable C-suite executive strongly preferred

• Exceptional calendar, travel, meeting, and priority-management skills

• Experience coordinating across multiple time zones and international stakeholders is highly valued

• Strong written and verbal communication skills

• Advanced proficiency with Microsoft 365

• Excellent judgment, diplomacy, emotional intelligence, and attention to detail

• Ability to remain composed and solutions-focused when priorities change quickly

• Bachelor's degree preferred, or equivalent relevant professional experience

• Bilingual English/Japanese or English/Spanish skills are a plus, but not required

• Flexibility for occasional travel and early morning or evening support when business needs require it

Why Consider This Opportunity?

This role goes beyond traditional administrative support. You'll become a trusted partner to executive leadership, helping ensure the CEO is prepared, organized, and focused on the organization's most important priorities. It's an excellent opportunity for someone who enjoys high-level executive partnership, international collaboration, and being at the center of a dynamic executive office.

Compensation: $90,000-$110,000 annually

Location: Woodland, CA

Employment Type: Direct Hire / Full-Time

Interested candidates are encouraged to apply through LHH Recruitment Solutions for confidential consideration.

If you are an experienced polished Executive Assistant who thrives in a dynamic environment and enjoys partnering closely with senior leadership, we'd love to hear from you.

(Job Order Being Managed by: Nadina.jackson@lhh.com)

"Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance"

Pay Details: $80,000.00 to $91,000.00 per year

Search managed by: Nadina Jackson

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.