Executive Assistant

POSITION SUMMARY:

Provides full spectrum administrative support to the Executive Team ensuring efficient office operations that will ensure effective and timely services to Casa Esperanza Montessori Charter School, including matters of a confidential nature.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent from two-year college or technical school and two years' related experience and/or training or equivalent combination of education and experiences preferred.
• 3-5+ years of progressively responsible secretarial experience preferably in the education setting.
• Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with a diversity of public and district personnel using tact, courtesy, and good judgment.
• Ability to maintain the confidentiality of sensitive and confidential information related to personnel issues, grievances, arbitrations, collective bargaining, and legal matters affecting the district.
• Communicate exceptionally well with a service-oriented operating style with experience in conflict resolution and solution-based problem solving.
• Ability to successfully coordinate a variety of difficult, technical administrative functions at a level requiring independent decision-making within established rules, policies and procedures.
• Ability to learn, apply, and explain in detail the district policies and procedures in performing duties.
• Ability to respond to common inquiries or complaints from parents, staff or members of the community directly and on behalf of the Superintendent.
• Ability to appropriately communicate with diverse staff and others including vendors and agencies.

Duties and Responsibilities:

• Plan out the timeline for the year's application/lottery process with the leadership team
• Manage enrollment process, including lottery, marketing of CEMCS to public, and application process
• Review application and enrollment paperwork and make necessary changes as suggested or required by federal, state, and local regulations
• Complete annual onboarding for all new and returning students/families including paperwork assistance, providing information about the school, and other family needs
• Fulfill new enrolling student records requests
• Maintain relevant data systems
• Coordinate open houses and welcome new families to ICS
• Organize quarterly parent and family engagement activities
• Maintain updated information on school website, including Google calendar
• Support school administration with family communications, news, and announcements
• Update and distribute Family Handbook annually
• Additional duties as assigned

Qualifications:

• Ability to relate to a diverse population of students and parents a must
• Proficiency in computer skills including: student information systems, content management systems, email marketing tools, Google Suite, Microsoft Word and Excel, and ability to learn new programs/software quickly
• Proven experience organizing and prioritizing work
• Ability to handle requests and inquiries and respond within a timely manner
• High attention to detail
• Highest ethical standards
• Demonstrated professionalism and responsibility, and a strong work ethic
• A positive, high-energy attitude, and a drive for personal excellence
• Flexible attitude, ability to work with urgency
• Strong problem solving and strategic thinking skills
• Willingness and desire to participate in unexpected projects
• Ability to work some evening hours

Education & Experience:

• Bachelor's Degree required
• Three to five years administrative assistant experience preferred
• Experience working in a school a plus