Currently recruiting a
Remote Executive Assistant to support our CEO and senior leadership team. Perform a wide range of administrative and office support activities for the CEO and senior management to facilitate the efficient operation of the organization. The Executive Administrative Assistant is responsible for supporting the CEO and other senior staff. Duties include collecting and organizing data, preparing reports, and providing clerical assistance. Serves as a liaison to senior management teams;organizes and coordinates executive outreach and external relations efforts;and oversees special projects. The Executive Assistant must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Must have excellent time-management skills.
DUTIES OF THE EXECUTIVE ASSISTANT:- Schedules and attends meetings on behalf of CEO and senior staff, taking notes and recording minutes.
- Completes a broad variety of administrative tasks for the CEO and senior staff including: completing expense reports;composing and preparing correspondence that is sometimes confidential;arranging complex and detailed travel plans, itineraries, and agendas;and compiling documents for travel-related meetings.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and senior staff including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Prioritizes conflicting needs;handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Performs clerical and administrative tasks including drafting letters, memos, presentations, invoices, reports, and other documents for CEO and senior staff.
- Handles sensitive information confidentially.
- Performs other related duties as assigned.
- Track strategic initiatives and executive priorities on behalf of the CEO, ensuring alignment with organizational goals.
- Monitor project milestones, action items, and deadlines across cross-functional leaders, proactively following up with stakeholders to ensure accountability and timely completion.
- Identify potential risks, delays, and roadblocks, proactively escalating matters requiring executive attention.
- Document key decisions made during meetings and coordinate follow-through on resulting action items.
- Prepare executive-level briefings, summaries, and decision-support materials to facilitate informed and efficient decision-making.
- Anticipate executive and organizational needs, proactively identifying opportunities to improve efficiency.
- Develop and maintain systems and processes that improve organization, accountability, and continuity of business activities.
- Coordinate special projects and initiatives as assigned by executive leadership.
- Oversee technology subscriptions and vendor relationships, including approved renewals, user access, and service continuity, ensuring alignment with organizational needs.
QUALIFICATIONS OF THE EXECUTIVE ASSISTANT:- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Associate degree (AA) in Business or a related field like business administration;plus, a minimum of two years of related experience or the equivalent combination of education and work experience.
- Thorough proficiency working with common business software, such as Excel, PowerPoint, Outlook, and Word. UKG(Kronos).
- Experience preferred.2 years of executive-level administrative support experience (C-Suite preferred)
- Excellent written and verbal communications skills
- Strong time management skills with the ability to meet tight deadlines independently
- Secure workspace with reliable internet access.
ABOUT THE ARORA GROUP:The Arora Group is an award-winning, Joint Commission-certified healthcare services and workforce solutions company that has provided medical care for the men and women who serve our country since 1989. Arora is one of the nation s top employers of physicians, nurses, allied health, dental, and other professionals in government contract jobs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.