Executive Assistant

Title: Executive Assistant
Location : Rockville, MD (occasional travel to Tyson's)
Target Start Date : ASAP
Type: contract
Pay Rate: DOE

We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This position requires discretion, professionalism, strong organizational skills, and the ability to independently manage competing priorities in a fast-paced environment.

The ideal candidate is comfortable handling confidential and business-sensitive information, coordinating complex schedules, and serving as a trusted point of contact for executives and key stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to senior executives and leadership.
• Manage complex calendars, schedule appointments, and coordinate meetings and conferences.
• Serve as a primary point of contact for executives, internal stakeholders, and visitors.
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
• Prepare meeting agendas, materials, notes, and minutes as needed.
• Review incoming correspondence and communications to determine priority and appropriate distribution.
• Coordinate domestic travel, conferences, off-site meetings, and other events.
• Prepare ad hoc reports and assist with special projects and executive presentations.
• Coordinate meeting logistics, including conference rooms, materials, catering, and visitor arrangements.
• Make calls and gather information on behalf of executives as needed.
• Maintain confidential records, correspondence, and documentation.
• Anticipate executive needs, proactively resolve administrative issues, and ensure deadlines are met.
• Provide backup administrative support to the broader team when needed.

Qualifications

• High school diploma or equivalent required; additional education or professional training preferred.
• 8+ years of administrative, executive assistant, or related experience.
• Previous experience directly supporting senior-level executives.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and prioritization abilities.
• Ability to work independently with limited supervision.
• Demonstrated discretion when handling confidential and sensitive information.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Previous supervisory or office management experience is a plus.

Work Environment

• Professional office environment.
• Occasional travel may be required.
• Some overtime may be required based on business needs.

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