Executive Assistant

Posting Details

Posting Details (Default Section)

Closing Date: 08/02/2026 Open Until Filled No Classification Title Executive Assistant Working Title Executive Assistant Recruitment Limits Location District Pay Information

Range 1 ($5,949.45 - $9,691.03) per month based on the current Supervisory & Professional Administrators' Association. New employees will begin on step A ($5,949.45). Promoted or transferred employees will be placed as specified in the CBA. The District offers a comprehensive fringe benefit package including employer paid: medical, dental and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the SPAA - Supervisory & Professional Administrators Association Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee Collective Bargaining Agreements and Handbooks, and more information about terms and conditions of employment to include salary and benefits.

Position Equivalent FTE:

1.0 FTE

No. Months: 12 Months Position Number: 011644 FLSA Status Exempt (does not accrue overtime) Position Type Classified Bargaining Unit Supervisory and Professional Administrators Association Range 1 Department Facilities Mgmt The Position

Join Our Facilities & Operations Team at SDCCD

At SDCCD, our Operations, Enterprise Services & Facilities department is the backbone of our educational mission - creating safe, sustainable and accessible environments across our campuses. Our Facilities Services unit supports everything from custodial and landscape work to maintenance and work-order management across the District.

When you join us, you'll be part of a team that:

• Takes pride in keeping modern, vibrant college campuses running smoothly.
• Works collaboratively in a dynamic higher-education environment.
• Plays a crucial role in enabling faculty, staff and students to focus on learning and growth while we handle the infrastructure and "behind-the-scenes" mechanisms.
• Belongs to an organization dedicated to sustainable operations and long-term facility planning.

If you're someone who enjoys hands-on work, problem solving, and being part of something greater than just one building, then this is your opportunity to contribute to a thriving educational community.

Applications are currently being accepted for Executive Assistant in the Operations, Enterprise Services, and Facilities division, located at 1450 Frazee Road, Suite 500. Hours are Monday through Friday from 8:00 a.m. to 4:30 p.m. Selected candidate must be willing to adjust work days/hours based on the department's needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Classification Description

Click here for description https://www.sdccd.edu/docs/HumanResources/classification/descriptions/Supervisory%20-%20Professional/Executive%20Assistant.pdf

If you would like to open the link in a different tab or window, right click and select the option.

Desired Qualifications Foreign Degree:

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Commitment to Diversity:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Click here for the EEO / Diversity / Nondiscrimination - Policies and Procedures

https://www.sdccd.edu/departments/human-resources/eeo-diversity/policies-and-procedures.aspx

Special Instructions to Applicants:

To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.

• Complete online application;
• Cover letter;
• Resume; and,
• Three (3) Professional References.

Tentative Timeline (Subject to Amendments) Conditions of Employment:

SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT:

• Submit "official" college transcripts as stated on application (even if a degree is not a requirement for this position);
• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
• Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment);
• Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND,
• Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices.

EMPLOYMENT AFTER RETIREMENT

If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information.

Additional Information:

EMPLOYEE BENEFITS

SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees' Retirement System (CalPERS) upon appointment.

Posting Number CL01930

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • I understand that a COMPLETE application packet is required for consideration, which includes the following: 1) All required documents as listed in the special instructions 2) Responses to supplemental questions (clear and detailed responses are required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)

• Yes

• No

• • I understand that my responses to the application supplemental questions are heavily weighted during the application screening and evaluation process, and responses such as "N/A", "see resume", or no responses will result in deduction of points to my application.

• Yes

• No

• • We believe that the application and interview process should be a reflection of your skills, insights, and experiences, and we are looking to understand your unique qualifications for the role. I understand that responses ENTIRELY generated by Artificial Intelligence (AI) tools can result in disqualification from the application process.

• Yes

• No

• • Describe your experience supporting a senior executive or executive-level administrator. Include the size and complexity of the organization and your primary responsibilities.

(Open Ended Question)

• • This position manages a high-volume calendar and multiple competing priorities. Describe a time when you had to balance conflicting demands and how you determined priorities.

(Open Ended Question)

• • Provide an example of a situation where you exercised independent judgment to resolve an issue before it reached your supervisor/manager.

(Open Ended Question)

• • Describe your experience handling confidential or sensitive information. What steps do you take to maintain confidentiality and professionalism?

(Open Ended Question)

• • This position serves as a primary point of contact for employees, administrators, vendors, and the public. Describe your approach to providing exceptional customer service in a fast-paced environment.

(Open Ended Question)

• • Give an example of a process, system, or workflow you improved. What was the challenge, what actions did you take, and what was the result?

(Open Ended Question)

• • Describe your experience preparing executive correspondence, reports, presentations, agendas, meeting materials, or Board-related documents. What measures do you take to ensure accuracy and quality?

(Open Ended Question)

• • The San Diego Community College District has a very diverse student, faculty and classified professional population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups.

(Open Ended Question)

Required & Optional Documents

Required Documents

• Cover Letter
• Résumé

Optional Documents

• Unofficial Transcript(s)