Software Guidance & Assistance, Inc., (SGA), is searching for an
Executive Assistant for a
Contract assignment with one of our premier
Healthcare clients in
San Francisco, CA.
Responsibilities :
- For a senior manager (i.e. direct report to a direct report to the President, Chancellor or Health System CEO), ensures administrative processes and office operations run smoothly in the executive's office. Directs the daily administrative operations for the executive's office, including calendar management, coordinating travel and submitting reimbursements in a timely manner. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
- This position will provide administrative support to campus counsel attorneys and provide general reception services for the Office of Legal Affairs, which requires the majority of work to be done on-site. Under the supervision of managing attorneys, demonstrates good judgement and decision making when analyzing and selecting methods and techniques for obtaining solutions to legal administrative needs; maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. - Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
- Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.
Required Skills:
- Executive Assistant experience, ability to organize meeting logistics, triage incoming calls and messages, manage complex calendaring needs, letter writing, presentation development, etc.
- Thorough knowledge of common organization-specific and other computer application programs.
- Solid analytical / problem-solving skills.
- Skilled in awareness and sensitivity to the differing perspectives within all levels of the organization as well as the Office of the President, UC Legal Oakland Office and other external constituencies.
- Strong service orientation.
- Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
- Ability to prioritize and triage matters based upon urgency and seriousness of the issues presented, and to function as gatekeeper for executive by diplomatically re-directing matters that should be resolved elsewhere, or advising on resources available to address issues directed to the legal office.
- Ability to multi-task with demanding timeframes.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Solid skills to organize, track, and prioritize the completion of tasks in an environment of multiple competing urgencies.
- Skilled in working independently and following through on assignments with clear, yet minimal direction.
- Ability to work collaboratively within a high-volume in-house legal practice.
- Strong judgment, flexibility and openness to change with a mindset of continuous improvement.
- Commitment to the research, teaching, and mission of UCSF and to its PRIDE Values, including a commitment to public service.
Preferred Skills:
- Paralegal certification or education is nice to have but not required.
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SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at
https://sgainc.com/ .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company
EEO page to request an accommodation or assistance regarding our policy.