Executive Assistant

Description

Executive Assistant, Engineering & Operations

Company Description

At Power Integrations, we develop innovative semiconductor technologies that power energy-efficient solutions used around the world. From consumer electronics and industrial applications to electric vehicles and renewable energy systems, our products help customers solve increasingly complex power conversion challenges.

Our technologies make electronic devices and energy systems more efficient worldwide. Employees collaborate with talented engineers, business leaders, and operations teams on products that directly affect our customers and our business.

Motivation for the Role

Power Integrations is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to the Engineering and Operations organizations. This role serves as a trusted partner to executive leadership, managing complex calendars, coordinating domestic and international travel, facilitating meetings and communications, and ensuring smooth day-to-day operations across the Engineering and Operations organizations.

The ideal candidate is resourceful, detail-oriented, highly responsive, and capable of managing multiple priorities in a fast-paced environment while maintaining the utmost confidentiality and professionalism.

Job Description

The Executive Assistant plays a critical role in enabling the effectiveness and productivity of senior leaders within Engineering and Operations. This position provides a broad range of administrative, operational, and coordination support while serving as a key point of contact for internal and external stakeholders.

The successful candidate will manage executive schedules, coordinate travel and meetings, support organizational initiatives, facilitate cross-functional collaboration, and ensure seamless day-to-day operations. This role requires exceptional organizational skills, strong business judgment, discretion, and the ability to anticipate needs in a dynamic global environment.

Specific Responsibilities

Executive Support

• Manage complex and dynamic calendars for Engineering and Operations executives, including prioritization of meetings, scheduling conflicts, and changing business priorities.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare and submit accurate and timely expense reports.
• Screen and prioritize incoming communications to support efficient executive decision-making.
• Serve as a liaison between executives and internal and external stakeholders.

Meeting & Event Coordination

• Organize and coordinate executive meetings, leadership reviews, staff meetings, offsite events, and company-wide meetings.
• Prepare agendas, presentations, meeting materials, and follow-up action items.
• Coordinate conferences, customer visits, vendor meetings, and other business events.
• Schedule and coordinate candidate interviews with hiring managers, recruiters, and interview teams.

Administrative & Operational Support

• Maintain accurate records, files, and documentation while ensuring confidentiality and compliance with company policies.
• Support day-to-day office and departmental administrative activities.
• Assist with purchase requisitions, invoices, and other operational processes.
• Track action items and key deliverables to support organizational effectiveness.
• Handle special projects and additional responsibilities as assigned.

Global Coordination & Collaboration

• Coordinate meetings and communications across global teams and multiple time zones.
• Facilitate collaboration among Engineering, Operations, Supply Chain, Finance, Human Resources, and other cross-functional partners.
• Support planning and logistics for leadership meetings, strategic reviews, and organizational initiatives.

Skills Required

• Exceptional organizational, planning, and time management capabilities.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Strong problem-solving skills with the ability to anticipate executive needs.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and integrity.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to build effective relationships across all levels of the organization.
• Strong collaboration skills in a global, cross-functional environment.

Background Desired

• Associate degree, business school certification, or an equivalent combination of education and experience.
• 5+ years of executive administrative support experience, preferably supporting senior leaders in engineering, operations, technology, or manufacturing environments.
• Experience supporting multiple executives simultaneously.
• Experience coordinating international travel and managing global meetings across multiple time zones.
• Familiarity with enterprise systems such as Concur, SAP, Oracle, or similar business applications.
• Experience in semiconductor, technology, engineering, or manufacturing environments preferred.

Success Factors

The successful candidate will:

• Demonstrate a high level of professionalism, discretion, and integrity.
• Anticipate executive needs and proactively resolve issues.
• Build effective relationships across all levels of the organization.
• Thrive in a fast-paced, constantly evolving environment.
• Communicate effectively and collaborate across Engineering, Operations, Human Resources, Finance, and other cross-functional teams.

Power Integrations is committed to building teams that drive innovation and therefore reviews a range of factors when determining compensation. The annual base pay range for this position is $95,000 - $125,000. Our salary ranges are determined by role, level, qualifications, and work location.

The range displayed on the job posting reflects the minimum and maximum target for new hire salaries for this position in California. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training.

Power Integrations also offers eligible employees a comprehensive total rewards package that includes equity, medical benefits, ESPP, 401(k), tuition reimbursement, and time-off programs. For additional benefits, please visit: https://www.power.com/company/our-sustainability-priorities/people-our-engine-innovation.