Calendar Management, Communication Skills, Entertainment and Media, Establish Priorities, Executive Assistant Skills , Expense Reports, File Maintenance, Leadership, Music, Organizational Skills, Plan Meetings, Problem Solving Skills, Team Player, Telephone Skills, Travel Planning
Job Location: Santa Monica, CA/ Onsite
Project Duration: 4-week assignment, with potential to extend
Job Summary
5 years of EA experience required
Music or Entertainment Industry experience is strongly preferred.
100% onsite Monday to Friday
Client is looking for a temporary Executive Assistant to support a CFO and team during a busy period.
We're looking for someone who is organized, proactive, and can keep things moving without needing a lot of direction.
The day-to-day responsibilities are important, but we're really looking for someone with great instincts—someone who can read the room, build relationships quickly, and knows how to work with senior executives while fitting into a collaborative, fast-paced culture.
Most importantly, we're looking for someone who has the right vibe—someone who can confidently support senior leadership, adapt to different personalities, and make things easier for everyone around them.
Previous Executive Assistant experience is required. Music, entertainment, or media industry experience is strongly preferred.
What You'll Be Doing
Managing a busy calendar and coordinating meetings
Handling travel arrangements and itineraries
Serving as a key point of contact for the executive and team
Managing calls, messages, and correspondence
Processing expense reports and resolving payment issues
Anticipating scheduling conflicts and helping solve problems before they become problems
Maintaining organized electronic files and records
Assisting with reports, presentations, and other administrative needs
What We're Looking For
Executive Assistant experience supporting senior leaders
Strong organizational and communication skills
Ability to prioritize and stay calm in a fast-moving environment
Someone who is professional, approachable, and adaptable
High emotional intelligence and strong judgment
Proficiency with Microsoft Office, especially Outlook
Music, entertainment, or media experience is a big plusT
TPI Global (formerly Tech Providers, Inc.)