Executive Assistant

Our client, a leading technology and e-commerce company, is looking to hire an Executive Assistant in Seattle, WA.

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Pay Rate Range: $25–$30/hour W2, depending on experience

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Responsibilities:

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• Provide executive calendar coverage during leaders' and EAs' out-of-office periods.
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• Support the broader Executive Assistant team with administrative projects and initiatives.
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• Assist with planning and coordinating large meetings, events, team gatherings, and other organizational activities.
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• Provide on-site logistical support, including room setup, catering, materials, and event coordination.
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• Help coordinate planning activities surrounding major organizational events.
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• Partner with Executive Assistants and internal stakeholders to ensure administrative needs are handled efficiently.
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• Manage multiple priorities and adjust responsibilities based on changing business needs.
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• Provide additional administrative support across the organization as needed.
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• Maintain a high level of professionalism, discretion, organization, and attention to detail.
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• Take ownership of assigned tasks and follow through with minimal supervision.
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Requirements:

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• Previous experience as an Executive Assistant, Administrative Assistant, or similar administrative professional.
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• Experience supporting executives, senior leaders, or a large administrative team is preferred.
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• Strong calendar management and scheduling skills.
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• Excellent organizational and time-management abilities.
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• Strong written and verbal communication skills.
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• Comfortable working in a fast-paced environment with shifting priorities.
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• Ability to work independently while also collaborating effectively with a large administrative team.
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• Strong attention to detail and follow-through.
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• Comfortable providing hands-on, on-site support for meetings and events.
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• Proficiency with Microsoft Office and common workplace productivity tools.
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• Flexibility to support a variety of administrative needs, including calendar coverage, projects, and event logistics.
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• Ability to work fully on-site in Seattle, WA.
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• Contract duration of 6+ months with potential for extension and/or conversion based on performance and position availability.
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Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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Equal Employment Opportunity

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Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

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Fair Chance Employment

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Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

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Accommodations

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We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

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Only applicable for San Francisco Candidates**:** Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.