Executive Assistant

An innovative, growing international company based in the Annapolis/Kent Island area of Maryland is seeking an experienced, highly professional Executive Assistant to join our team. We are looking for a high-energy, detail-oriented administrative professional who thrives in a fast-paced environment and is not afraid to take initiative, solve problems, and think ahead. As a customer-focused, family-oriented organization, we are committed to investing in career-minded individuals seeking a unique opportunity to grow and make a meaningful impact. This position reports directly to the Chief Financial Officer (COO) and serves as a trusted partner in supporting executive and operational initiatives across the organization.

Executive Assistant Duties and Responsibilities:

• Develop professional presentations, reports, and analytics using advanced software and business tools

• Assist with special projects, strategic initiatives, and cross-functional activities throughout the organization

• Utilize strong business acumen and sound judgment to support executive priorities and broad administration responsibilities

• Manage the Administrative Assistant and company phone group, including oversight of incoming calls, mail distribution, and general office administration

• Coordinate and track project timelines, deliverables, action items and follow-up activities to ensure successful execution

• Create, maintain, and analyze reports, metrics, and performance dashboards for leadership

• Maintain confidential information, executive files, and sensitive company information with the highest degree of discretion and professionalism

• Organize and manage digital filing systems, business documentation and records retention processes

• Maintain professional and technical knowledge through ongoing training, professional development opportunities and participation in meetings and initiatives across the business

• Other duties as assigned

Education and Experience:

• Bachelor’s Degree in Business, Management, or related degree preferred or equivalent experience

• 5+ years of experience in an Executive Administration role, or similar role

• Advanced skill level with Microsoft Office Suite; Word, Excel, PowerPoint and Outlook, experience with ERP (Epicor) a plus

• High level of professionalism, discretion, and confidentiality.

• Strong critical thinking and problem-solving skills.

• Ability to manage multiple priorities and work independently in a fast-paced environment.

• Excellent attention to detail and follow-through.

Benefits & Compensation:

• Salary commensurate with experience

• Company subsidized Medical, Dental, and Vision benefits effective the first of the month following 30 days of employment, 401K with 3% Safe Harbor Contribution, Bonus, 13 paid vacations days, 5 paid sick days and 12 paid holidays

• Growth opportunities are available