Executive Assistant, Technology, AI & Analytics (TAA)

Amazon

Seattle, WA

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JOB DETAILS

SKILLS

Amazon Web Services (AWS), Artificial Intelligence (AI), Automation, Budget Management, Cadence, Calendar Management, Continuous Improvement, Cross-Functional, Establish Priorities, Executive Assistant Skills , Executive Recruiting, Executive Relationships, Expense Reports, Follow Through, High Tech Industry, Leadership, Logistics, Marketing, Microsoft Office, Microsoft Product Family, Newsletter, On Site Support, Onboarding, Operational Support, Presentation/Verbal Skills, Process Improvement, Purchase Orders, Schedule Development, Team Building, Team Lead/Manager, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Seattle, WA

POSTED

12 days ago

Description Partner closely with 2-3 directors in TAA to work on the traditional responsibilities (below) of an EA, and ALSO to explore how to rethink the role of the EA in the future, using technology the right way to enhance human activity while leveraging the new things AI enables. We are looking forward and pushing this space (calendaring, agenda setup, templates, automation, etc.), and we want an EA to partner with us so we can all reimagine productivity. This will help the person acquire a set of highly coveted skill in the market today as a strong stepping stone for their careeer. Key job responsibilities AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency and reimagine how administrative and operational work gets done, brainstorm with senior leaders and parter with a team of technical experts to help us change the processes, educate people and build automation and enhance individual output with technology. Calendar & Scheduling Ownership: Manage complex, multi-time zone calendars for 2 or 3 Directors, proactively resolving conflicts and optimizing time allocation across strategic priorities Travel & Expense Coordination: Handle end-to-end domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Process expense reports accurately and in compliance with Amazon policies Deliverable Tracking & Follow-Through: Attend key leadership meetings, track action items, and drive completion of deliverables across teams. Prepare executives for meetings by gathering relevant materials, briefing documents, and background information Leadership Partnership: Work closely with Directors to provide real-time prioritization of business activities, exercising sound judgment and making autonomous decisions in ambiguous situations. Handle confidential information with the highest discretion Cross-Functional Collaboration: Build strong relationships with Executive Assistants, recruiting, and stakeholders across the broader organization, acting as a liaison for direct reports and helping the team navigate dependencies Events & Offsites: Plan and execute team events, offsites, all-hands meetings, and cross-team gatherings for teams of 50+ employees. Coordinate logistics for leadership summits, re:Invent activations, and team celebrations. Travel onsite to support events and external engagements as needed Team Engagement & Communications: Drive team communication cadence - coordinate all-hands agendas, distribute key updates, maintain team distribution lists, and support internal newsletters or announcements. Help foster team culture through recognition programs, milestone celebrations, and team-building initiatives Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members, including workspace setup and orientation scheduling. Draft correspondence, presentations, and communications on behalf of the executives About the team We are a healthy and fun team inside of AWS Marketing, that love to explore and use technology to simplify our lives. We value human connection, we value partnerships, we value our team, and we value supporting them to have life harmony, develop and grow. We also think big and we want to challenge how things are done, we take pride in our craftand use technology to enhance what people do. Primary two teams to support for now are CTO and DSE inside of TAA https://w.amazon.com/bin/view/TeamOS/Context/TAA-EiR-Vault/TAA-EiR-overview/ Basic Qualifications - Experience with Microsoft Office products and applications Preferred Qualifications - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually

About the Company

Amazon

At Amazon, we don’t wait for the next big idea to present itself. We envision the shape of impossible things and then we boldly make them reality. So far, this mindset has helped us achieve some incredible things. Let’s build new systems, challenge the status quo, and design the world we want to live in. We believe the work you do here will be the best work of your life.

Wherever you are in your career exploration, Amazon likely has an opportunity for you. Our research scientists and engineers shape the future of natural language understanding with Alexa. Fulfillment center associates around the globe send customer orders from our warehouses to doorsteps. Product managers set feature requirements, strategy, and marketing messages for brand new customer experiences. And as we grow, we’ll add jobs that haven’t been invented yet.

It’s Always Day 1
At Amazon, it’s always “Day 1.” Now, what does this mean and why does it matter? It means that our approach remains the same as it was on Amazon’s very first day – to make smart, fast decisions, stay nimble, invent, and stay focused on delighting our customers. In our 2016 shareholder letter, Amazon CEO Jeff Bezos shared his thoughts on how to keep up a Day 1 company mindset. “Staying in Day 1 requires you to experiment patiently, accept failures, plant seeds, protect saplings, and double down when you see customer delight,” he wrote. “A customer-obsessed culture best creates the conditions where all of that can happen.” You can read the full letter here

Our Leadership Principles
Our Leadership Principles help us keep a Day 1 mentality. They aren’t just a pretty inspirational wall hanging. Amazonians use them, every day, whether they’re discussing ideas for new projects, deciding on the best solution for a customer’s problem, or interviewing candidates. To read through our Leadership Principles from Customer Obsession to Bias for Action, visit https://www.amazon.jobs/principles

COMPANY SIZE

10,000 employees or more

INDUSTRY

Other/Not Classified

FOUNDED

1994

WEBSITE

http://Amazon.com/militaryroles

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