NOW HIRING: Executive Assistant to the President

Pay: $22.00–$24.00 per hour

Schedule: Full-Time | Monday–Friday | 8:00 AM–5:00 PM

Duration: Temporary Assignment | 3–6 Weeks

Location: In-Office

Start Date: ASAP

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Executive Assistant to provide direct administrative and operational support to the President.

This is a full-time, temporary, in-office opportunity for approximately 3–6 weeks, with an immediate start preferred. The ideal candidate is proactive, professional, resourceful, and able to manage multiple priorities while handling confidential information with discretion.

The Executive Assistant will assist with daily administrative responsibilities, scheduling, research, data collection, document preparation, and special projects while helping keep business operations organized and running smoothly.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, schedule appointments, and coordinate internal and external meetings.
• Monitor emails, prepare correspondence, organize files, and maintain records.
• Prepare meeting agendas, presentations, memos, announcements, and other materials.
• Take meeting notes and track follow-up items.
• Assist with general office operations, including mail, phone coverage, reception, and basic accounting support.
• Provide administrative support for board meetings and other organizational activities.
• Complete special projects and additional assignments as needed.

Data Collection & Research

• Collect, organize, and enter company information into databases and software systems.
• Assist in developing and documenting companywide job descriptions and Standard Operating Procedures (SOPs).
• Collaborate with employees and department leaders to gather information and document departmental processes.
• Maintain accurate records and update information using systems such as Odoo.

Personal & General Assistance

• Provide one-on-one administrative and personal support to the President as needed.
• Organize and maintain personal and professional calendars.
• Draft, edit, and proofread letters, reports, and instructional documents.
• Coordinate communication between executives, employees, and external partners.
• Handle confidential documents and sensitive information with professionalism and discretion.
• Assist with additional personal projects and responsibilities as assigned.

Qualifications & Skills

• High school diploma or equivalent required.
• 2–4 years of related administrative or executive support experience.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to manage competing priorities and adapt to changing needs.
• Proficiency in Microsoft Office 365 and familiarity with Odoo, or willingness to learn.
• Strong internet research and data-entry skills.
• Basic accounting and general clerical knowledge.
• Minimum typing speed of 45 WPM.
• Ability to communicate effectively in English, both verbally and in writing.
• Ability to work independently while contributing positively to a team.