EXECUTIVE ASSISTANT

Location: The Woodlands, TX
Pay: $48–$50/hr
Industry: Energy / Oil & Gas
Position Type: Contract
Schedule: Full-Time

JOB SUMMARY

We are seeking an experienced Executive Assistant to provide high-level administrative support to three senior leaders within a Sales and Commercial Leadership organization. This position will manage complex calendars, coordinate domestic and international travel, support executive meetings and customer events, and help keep day-to-day operations running efficiently across multiple locations and time zones.

The ideal candidate has 5–8+ years of executive-level administrative experience, is highly organized and proactive, and is comfortable supporting multiple senior leaders in a fast-paced environment.

RESPONSIBILITIES

• Provide dedicated executive administrative support to three senior leaders located across Houston and London.
• Manage complex executive calendars, meetings, appointments, and scheduling across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare and process travel and expense reports.
• Coordinate conference rooms, executive meetings, customer engagements, and business functions.
• Serve as a professional liaison between executives, internal stakeholders, customers, and external vendors.
• Support customer meetings, conferences, leadership events, and other corporate events.
• Coordinate event logistics, including venues, communications, attendee management, and meeting materials.
• Assist with vendor coordination and administrative procurement activities.
• Handle sensitive business information and executive communications with a high level of discretion and confidentiality.
• Anticipate administrative needs and proactively resolve scheduling or operational issues.
• Support general office and organizational activities as needed.

REQUIRED QUALIFICATIONS

• 5–8+ years of Executive Assistant, Senior Administrative Assistant, or similar experience supporting senior-level leadership.
• Demonstrated experience managing complex executive calendars and travel arrangements.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent organizational, prioritization, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to professionally interact with executives, customers, vendors, and stakeholders at all organizational levels.
• Strong attention to detail and ability to manage competing priorities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and proactively in a fast-paced environment.
• Bachelor's degree preferred; an equivalent combination of education and relevant experience will be considered.

PREFERRED QUALIFICATIONS

• Previous experience supporting multiple executives simultaneously.
• Experience within the oil & gas, energy, manufacturing, or industrial sector.
• Experience with SAP Ariba, Fieldglass, Concur, or similar business systems.
• Experience coordinating customer events, conferences, executive meetings, and leadership functions.
• Experience supporting geographically distributed teams and international stakeholders.
• Strong executive presence and relationship-building skills.

WHY APPLY?

This is an excellent opportunity for an experienced Executive Assistant who enjoys working closely with senior leadership and taking ownership of complex scheduling, travel, events, and executive support. The position offers $48–$50/hr and the opportunity to work within a large, global energy organization in The Woodlands, TX.

Apply today if you have a strong executive support background and thrive in a highly organized, fast-moving environment.

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