Executive Assistant to CEO/Co-Founder

Role Description

Seeking an exceptionally bright, self-starter and team-oriented individual who will bring passion and dedication to support the CEO of one of the fastest growing companies in the US. The ideal candidate is focused and willing to actively work behind the scenes to ensure that our CEO can execute at full performance! This fast-paced, highly visible role requires an individual with flexibility, good judgment, an eye for accuracy, consistent character, high organization skills, and the unique ability to attend to details, dig in and get things done.

The most successful candidate will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results and exceeding expectations is important. We are looking for someone who learns quickly, is self-driven and adapts to changing circumstances.

The Executive Assistant will report to the CEO and will be based at the Company’s HQ in Deerfield Beach, FL.

Key Responsibilities:

• Day-to-day administration and coordination of all areas of executive support
• Proactively manage executive calendars with the ability to schedule and prioritize meetings, resolve scheduling conflicts, and stay several steps ahead to maintain efficiency
• Handle all travel arrangements and itineraries, and frequent revisions as needed
• Schedule and coordinate various meetings and events
• Interact with key contacts and other C-level individuals
• Draft emails, letters, and other correspondence on behalf of the CEO and President
• Create and maintain cross-departmental relationships to enable leadership success
• Aid executive in preparing for meetings, compile meeting agendas, capture meeting minutes and track action items and issues to closure throughout the organization
• Complete expense reports and manage corporate card purchases
• Quickly pivot and be available as business needs arise, including after hours
• Various other ad hoc requests, including office and facility management

Minimum Qualifications:

• Minimum of 3+ years of experience as an Executive Assistant supporting C-level management
• Bachelor’s degree required
• Proven ability to develop a long-term relationship with the C-suite executives that spans across multiple coverage areas

Preferred Qualifications:

• Outstanding verbal and written communication skills
• Patience and flexibility, with the ability to anticipate change and to react efficiently
• Proficiency with Microsoft Office Suite
• Self-starter, self-directed and act appropriately with little direction