Executive Assistant to Dean

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How to Apply

A cover letter is requested for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Since 1941, the University of Michigan School of Public Health (SPH) has been pursuing a healthier, more equitable world through education, research, and action. We work with compassion, innovation, and inclusion to create meaningful, lasting impact.

Ranked among the top schools of public health in the country, we train more than 1,000 graduate and undergraduate students each year. With more than 170 faculty and researchers across six academic departments and numerous collaborative centers and institutes, we produce impactful research aimed at finding lasting solutions to pressing public health problems.

We seek a qualified candidate to provide executive administrative assistance to the dean. The successful candidate will demonstrate the ability to work proactively to complete a high volume of tasks and projects, with strong attention to detail and adaptability. This position will work directly for the dean and in partnership with the associate deans, directors, faculty, and other school leaders and staff.

Responsibilities*

• Executive support: Provides executive administrative support, including coordinating with University of Michigan offices, donors, faculty, students, and staff. Responds and acts on behalf of the dean in the monitoring and follow-through for timely completion of projects and tasks. Uses resources, technology, and creative thinking to provide a high level of professionalism and customer service to the dean and all constituencies.
• Calendar and travel: Manages the calendar and helps prioritize commitments to use the dean's time effectively. Plans for near-term and future events and prepares the dean for special functions, receptions, and activities. Provides timely, accurate information about meeting participants and purposes. Manages international and domestic travel arrangements, prepares itineraries, and submits expense reports.
• School support: Develops close partnerships with other administrators to implement the dean's initiatives and support school-wide committees the dean leads, including the executive committee. Advises the dean and other administrators on policy, procedural, and operational issues of the school. Coordinates or contributes to academic or faculty affairs procedures or tasks. Schedules in-person, phone, or virtual meetings, takes minutes, and tracks actions and timelines.
• Contributes to the planning and implementation of school events and meetings.

Required Qualifications*

• Bachelor's degree and 5+ years of directly related executive administrative experience supporting top-level leaders or executives, or an equivalent combination of education and experience.
• Excellent interpersonal skills to handle sensitive and confidential situations that require demonstrated poise, tact, confidentiality, and diplomacy.
• Demonstrated ability to set priorities, handle multiple assignments and deadlines, and display appropriate judgment and critical thinking while operating in a flexible and professional manner.
• Excellent written and oral communication skills with the ability to effectively communicate and collaborate with all levels of constituents.
• Advanced technology skills, including Microsoft Office, Google G Suite for Education software, as well as other database, email, AI, and electronic calendaring systems.
• Must be able to work effectively with a team and thrive in a collaborative environment with excellent organizational, analytical, and problem-solving skills and attention to detail.
• May require occasional work on evenings or weekends to support events, meetings, or travel.
• Understands and values diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.

Modes of Work

In person.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.