Job Description
Under the direction of the Chief of Staff may assist in the research, development and implementation of policies, programs and other administrative functions to ensure that the Treasurer’s Office effectively and efficiently meet their goals and objectives. May assist in the research and coordination of special projects as directed by executive management. May assist in the development of the policies and procedures that relate to scheduling, office administration, and important correspondence. May review confidential reports and managerial studies in order to make recommendations. May serve as a liaison between the office and other departments and agencies in the County.
Job Responsibilities
- Prepares daily agendas, news items, and reports for senior staff.
- Assists in the development of policies, programs and other administrative functions relative to agencies and functions with the Treasurer’s jurisdiction.
- Reviews confidential reports and managerial studies as they relate to personnel and/or administrative services in order to make appropriate recommendations or to review the operations of various departments under the jurisdiction of the Treasurer.
- Ascertains and/or accesses “best practices” in order to construct appropriate policies and procedures.
- Makes recommendations concerning inefficient procedures in order to rectify any existing or expected problems/concerns.
- Serves as a liaison between the Treasurer’s Office and other departments or agencies as directed.
- Monitors work projects assigned to ensure departments have the necessary resources to perform their expected functions.
- May coordinate executive itineraries and agendas.
Numbers & Facts
| Location | Chicago, IL |
| Job Type | Full-time |
| Salary | $90,000–$120,000 Per Year |
| Website | https://cookcountytreasurer.com |
Qualifications
Minimum Qualifications
- Graduation from an accredited college or university with a Bachelor’s Degree PLUS
- Minimum of (1) one year of paid, professional work experience in administrative support.
- Experienced in Windows and Microsoft Office.
Knowledge, Skills, Abilities and Other Characteristics
- Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
- Strong customer service skills
- Demonstrate intermediate proficiency with Microsoft Office Excel, PowerPoint, and Word.
- Demonstrate good phone and email etiquette skills with strong response times
- Demonstrate attention to detail, accuracy, and precision
- Proactive and self-starting: able to work confidently to advance goals within broad parameters, and with minimal supervision
- Ability to successfully plan, lead, and complete projects on time
- Ability to work with organizational performance metrics, analyze data, create reports, and present information clearly to decision makers
- Comfortable with creating, implementing, managing, and executing business processes
- Excellent leadership skills, with the ability to influence others, with energy and enthusiasm
- Ability to define and solve problems, collect data, establish facts, and draw valid conclusions
- Ability to prioritize, plan, and organize projects and tasks
- Ability to multi-task and meet deadlines in a fast paced and stressful environment
- Ability to uphold professional standards for customer services, confidentiality, and quality of work
- Ability to adhere to department policies and standards utilizing best practices
- Ability to maintain a professional demeanor and composure when challenged
- Ability to function autonomously and as a team member in a multidisciplinary team
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.
Benefits
Paid Time-Off, Military Leave, Prescription Drug Coverage, Life Insurance, Retirement / Pension Plans, Paid Sick Days, Flexible Spending Accounts, Parental Paid Leave, Medical, Dental, Vision
About Company
Duties and Responsibilities of the Cook County Treasurer
In Cook County, the County Treasurer oversees the second-largest property tax collection and distribution system in the United States. Cook County Treasurer Maria Pappas is responsible for:
- Printing and mailing bills based on the data provided by other county and state agencies on assessments, exemptions and tax rates
- Collection of $16.1 billion each year in taxes from the owners of more than 1.8 million parcels of property
- Distribution of the tax funds to approximately 2,200 local government agencies that have the jurisdiction to collect taxes. The agencies include school districts, villages, cities, townships, park and forest preserve systems, libraries, public health and safety agencies, election authorities, economic-development agencies and bonds to pay for public-works projects
Treasurer Pappas also must maintain an investment policy and strategy to address:
- Conformance with federal and state laws and local ordinances
- Safety of principal to avoid any risk of loss of public funds
- Diversity of type, maturity and institution to help manage the risk and principal
- Liquidity of funds to provide sufficient funds to meet obligations as they become due
- Returns on investments or yields that provide performance measures with return on investments to be secondary to the role of protecting the safety and liquidity features of the policy
Treasurer Pappas must receive and safely keep the revenues and other public funds of the County and all money and funds authorized by law to be paid to her and disburse the same pursuant to law. Under Illinois law, Treasurer Pappas appoints her deputies, assistants and personnel to assist her in the performance of her duties.
Treasurer Pappas must file regular reports with the President of the County Board to summarize the financial status of her office in the format deemed necessary by the County Board.
Under state law, Treasurer Pappas' office also maintains special funds, from which the County Board shall authorize payments by voucher between board meetings, to include:
- Reasonable amounts needed during the accounting period to pay office expenses, postage, freight, express or similar charges
- Funds to pay necessary travel, dues and other expenses for workshops, educational seminars and organizational meetings established for the purpose of providing in-service training
- Trust funds for such purposes as may be provided for by law
- The Treasurer shall make a monthly accounting to the County Board through the County Clerk of all other special funds maintained by her in the discharge of her duties
In addition, Treasurer Pappas is required by law to:
- Prepare delinquency tax lists and send notices to the last known taxpayer(s) of record
- Obtain a tax-sale judgment order in court
- Conduct an annual sale of tax liens to seek payment of delinquent taxes
Under Illinois law, Treasurer Pappas' office also oversees the process of refunding overpayments of taxes. There are varying statutes of limitation depending upon the type of refund. All refund applications must be submitted on or before the expiration of the specific statute of limitation, which begins on the date the right to the refund arose. These refunds are for overpayments that occur through:
- Duplicate payments of the same taxes
- Overpayments of the amount due
- Reductions in assessments after the original billing as authorized by various tax-assessment agencies or the courts
- Reductions in tax rates after the original billings as authorized by the courts
Skills
- Administrative Skillsunmatched
- Executive Assistant Skills unmatched
- Mail Processingunmatched
- Policy Developmentunmatched
- Policy Implementationunmatched
- Procedure Developmentunmatched
- Project/Program Coordinationunmatched
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