Executive Assistant to Senior Leadership

Executive Assistant to Senior Leadership

Position Overview

Key Responsibilities

• Provide high-level administrative and operational support to two senior leaders
• Manage complex calendars, meetings, scheduling, and competing priorities
• Coordinate domestic travel, itineraries, accommodations, and logistics
• Prepare and reconcile expense reports
• Attend meetings, take detailed notes, document action items, and ensure appropriate follow-up
• Prepare agendas, presentations, briefing materials, and meeting documentation
• Help executives prioritize responsibilities and stay organized
• Coordinate meetings and communication across departments and external stakeholders
• Support offsite meetings, leadership events, and other executive activities
• Assist with cross-functional projects and project management initiatives
• Anticipate executive needs and proactively resolve scheduling or operational issues
• Track deadlines, deliverables, and action items to help drive accountability
• Handle confidential and sensitive information with discretion
• Build strong working relationships across leadership teams and departments

Qualifications

• 5+ years of Executive Assistant, executive operations, or high-level administrative experience required
• Previous experience directly supporting senior-level executives
• Strong calendar, travel, meeting, and expense management experience
• Excellent organizational skills and attention to detail
• Strong follow-through and ability to manage multiple priorities
• Comfortable working in a fast-paced, high-energy environment
• Proactive mindset with the ability to anticipate needs without constant direction
• Strong written and verbal communication skills
• Professional executive presence and sound judgment
• Ability to collaborate with executives as a trusted partner and contribute to organization and strategy
• Experience with project coordination or project management is highly desirable
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint
• High school diploma required; bachelor's degree preferred

Ideal Candidate

Why This Opportunity?

• Direct-hire opportunity
• $90K-$100K base salary + 5% bonus
• Potential hybrid flexibility in Dallas
• High visibility with senior leadership
• Opportunity to support strategic, cross-functional initiatives
• Combination of executive support and project coordination responsibilities