Executive Assistant to the CEO

Pathways complies with all applicable federal, state, and local laws and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ancestry, age, disability, pregnancy status, victim status, marital status, member of the armed services or covered veteran status, or any other status that is protected by applicable federal, state, and/or local laws.    This policy includes, but is not limited to: recruitment, employment, promotion, demotion, transfer, termination, compensation, benefits, layoffs, training, and social and recreational programs.

Executive Assistant to the CEO

Pathways, Inc. | Ashland, Kentucky

Salary: Competitive and commensurate with experience.

Position Summary
Pathways, Inc., a leading Community Mental Health Center (CMHC) and Certified Community Behavioral Health Clinic (CCBHC), is seeking an experienced and highly organized Executive Assistant to support the Chief Executive Officer and Executive Leadership Team. The ideal candidate is professional, detail-oriented, capable of maintaining confidentiality, and thrives in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, meetings, and correspondence.
• Coordinate Board of Directors and executive leadership meetings.
• Prepare agendas, reports, presentations, and executive communications.
• Record accurate meeting minutes and maintain official board records.
• Coordinate travel, events, and special projects.
• Maintain organizational documents, reports, and regulatory filings.
• Provide exceptional administrative support while managing multiple priorities simultaneously.

Qualifications

• High school diploma or equivalent required.
• Five or more years of executive assistant, administrative, or office management experience.
• Exceptional organizational, communication, and time-management skills.
• Demonstrated experience taking and maintaining detailed meeting minutes.
• Strong proficiency with Microsoft Office applications.
• Ability to exercise discretion and manage confidential information.

Benefits
We offer a comprehensive benefits package, including:

• Generous paid time off (PTO)
• 401(k) retirement plan with employer matching contributions and additional discretionary employer contribution
• Medical insurance options
• Dental insurance
• Vision insurance
• Company-paid life insurance and AD&D coverage
• Voluntary life insurance options
• Short-term and long-term disability coverage
• Health Savings Account (HSA) option with employer contributions for eligible participants
• Employee Assistance Program (EAP)
• Wellness and telehealth benefits

Join a mission-driven organization dedicated to improving the health and wellness of the communities we serve.

This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple high-priority initiatives simultaneously while maintaining absolute confidentiality. Experience supporting executive leadership and governing boards is strongly preferred.

Application Instructions
Qualified applicants should submit:

1. A current résumé.
2. A cover letter describing:
   • Executive-level administrative support experience.
   • Experience preparing agendas and board materials.
   • Experience recording and maintaining official meeting minutes.
   • Experience managing competing priorities in a fast-paced environment.
3. Three professional references.

Please submit application materials through the Pathways career portal at www.pathways-ky.org/careers/ or via email to

william.bottoms@pathways-ky.org

 with the subject line: Executive Assistant to the CEO Application
Applications will be reviewed on a rolling basis. Only candidates selected for interviews will be contacted.

Pathways, Inc. is an Equal Opportunity Employer