Executive & Personal Assistant to COO – J National Location: Dallas, TX | Full-Time | In-Person Required
J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.
Key Responsibilities:
Executive Support
Manage calendar, appointments, and scheduling
Help prioritize emails and follow-ups
Coordinate meetings and logistics
Keep track of action items and deadlines
Assist with travel planning and reservations
Operations & Administrative Support
Help coordinate internal follow-up between departments
Assist with reporting, spreadsheets, and presentations
Support special projects and company initiatives
Help maintain organization across multiple priorities
Assist with trade shows, events, and office coordination
Personal/Executive Assistance
Assist with scheduling personal appointments and errands as needed
Help coordinate logistics and day-to-day organization
Be a trusted support person to help keep priorities moving
What We’re Looking For
Highly organized and detail-oriented
Strong communication skills
Positive attitude and professional demeanor
Able to multitask and pivot quickly
Strong follow-through and accountability
Tech-savvy and comfortable learning new systems
Comfortable in a fast-paced environment
Discreet and trustworthy
Preferred Experience
Administrative, Executive Assistant, Office Management, or Coordination experience
Construction, property management, or service industry experience is a plus
Experience with AI tools (Chatgpt, Claude) Microsoft Outlook, Teams, Excel, and scheduling tools preferred
Numbers & Facts
Location
Dallas, TX
Job Type
Full-time
Skills
Administrative Skillsunmatched
Artificial Intelligence (AI)unmatched
Calendar Managementunmatched
Commercial Real Estateunmatched
Communication Skillsunmatched
Construction Managementunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Follow Throughunmatched
Health Insuranceunmatched
Leadershipunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Office Managementunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Property Managementunmatched
Spreadsheetsunmatched
Time Managementunmatched
Trade Showsunmatched
Training/Teachingunmatched
Travel Planningunmatched
Vision Planunmatched
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