The College of Education seeks a highly organized, professional, and experienced Executive Assistant to the Dean. The Executive Assistant provides executive-level administrative, operational, communications, and project support to the Dean and the Office of the Dean. Serving as a primary representative of the Dean's Office, this position manages complex scheduling, communications, meetings, and confidential matters with professionalism, discretion, and sound judgment.
The Executive Assistant anticipates needs, prioritizes competing demands, coordinates across a wide range of internal and external stakeholders, and ensures the Dean is well prepared for meetings, events, travel, and strategic initiatives. The position serves as a key liaison between the Dean and college, university, and external constituencies, helping facilitate effective communication, follow-through, and execution of priorities.
The role also provides operational leadership for key college meetings and events and supervises administrative staff within the Office of the Dean, coordinating workload, priorities, and administrative processes in support of college goals.
Coordinate comprehensive executive and administrative support for the Dean, including management of a complex calendar, scheduling and coordination of meetings, preparation of correspondence, presentations, and briefing materials, and organization of priorities, action items, and delegated approvals. Handle confidential and sensitive matters with discretion and professionalism. Ensure the Dean is prepared for meetings, events, travel, and other engagements by coordinating background materials, logistics, and technology needs.
Coordinate special projects, initiatives, and emerging issues on behalf of the Dean. Monitor progress on assigned priorities, facilitate follow-up activities, and work with stakeholders to ensure timely completion of action items. Identify and resolve administrative issues proactively and elevate matters requiring executive attention.
Lead administrative and logistical planning for meetings, retreats, events, and other college convenings sponsored by the Dean's Office. Responsibilities include agenda development, preparation and distribution of materials, coordination of communications, management of logistics, documentation of outcomes, and follow-up tracking. Provide staff leadership support for the Leadership Team, Chairs' Meeting, Dean's Team, Staff Advisory Committee, and other groups as assigned.
Serve as a primary point of contact for the Dean and represent the Dean's Office with professionalism and responsiveness. Coordinate communications on the Dean's behalf and work effectively with faculty, staff, students, alumni, donors, governmental officials, university administrators, and other internal and external stakeholders.
Supervise and coordinate the work of Dean's Office administrative staff. Establish priorities, monitor workflow, provide coaching and guidance, ensure effective administrative support, and assist in resolving operational issues. Support continuous improvement of administrative processes and office operations.
Perform other duties and responsibilities in support of the Dean, the Office of the Dean, and college priorities.
Executive-level judgment, discretion, and professionalism.
Ability to anticipate needs, prioritize effectively, and manage multiple competing demands.
Strong organizational, project coordination, and follow-through skills.
Excellent written, verbal, and interpersonal communication skills.
Ability to build collaborative relationships with diverse stakeholders.
Strong attention to detail and commitment to accuracy.
Adaptability and sound decision-making in a fast-paced environment.
Bachelor's degree or equivalent combination of education and relevant experience.
Five years of progressively responsible experience providing administrative or executive support to senior leaders in a complex organization.
Demonstrated experience managing complex schedules, communications, meetings, and competing priorities.
Experience handling confidential and sensitive information with discretion and professionalism.
Experience coordinating meetings, events, and administrative processes involving multiple stakeholders.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and calendaring systems.
Seven or more years of executive-level administrative support experience.
Experience supporting senior academic leaders or executives in a higher education environment.
Experience preparing executive correspondence, presentations, briefing materials, and reports.
Experience supervising staff and coordinating administrative operations.
Knowledge of university policies, administrative systems, and travel/expense processes.
$85,000 + depending on qualifications
Work Shift: Standard 8am - 5pm
May require occasional support for events, retreats, meetings, or convenings outside standard office routines.
Standard office environment.
Regular interaction with senior leadership, faculty, staff, students, alumni, donors, and external constituents.
May require occasional support for events, retreats, meetings, or convenings outside standard office routines.
Requires handling confidential and time-sensitive information.