Executive Assistant

The Executive Assistant provides high-level administrative and operational support to multiple senior leaders, enabling executives to operate efficiently and focus on strategic priorities. This role requires exceptional organizational skills, strong judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant serves as a trusted partner to executives, coordinating schedules, communications, meetings, and travel while helping streamline day-to-day operations.
Responsibilities

• Manage complex calendars for senior leaders, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-ups.
• Act as a gatekeeper for executive time and communications.

• Coordinate logistics for executive team meetings, visits, and company events.

• Ensure timely and professional responses to inquiries.

• Coordinate domestic and international travel arrangements.
• Manage travel itineraries and logistics.
• Prepare and submit expense reports in compliance with company policies.

• Support budget tracking, purchase orders, and vendor coordination when required.
• Identify opportunities to improve administrative processes and workflows.

• Help coordinate cross-functional activities and ensure deadlines are met.

• Bachelor's degree preferred or equivalent professional experience.

• 5+ years of executive administrative experience supporting senior leadership.
• Life sciences industry preferred.
• Experience supporting VP, SVP, or C-level executives preferred.
• Experience working in fast-paced corporate environments.

• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• High level of professionalism and discretion.
• Ability to manage multiple priorities with minimal supervision.
• Strong attention to detail and problem-solving skills.