EXECUTIVE ASSOCIATE III (EXECUTIVE ASSOCIATE III)

Introduction

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

GRADE

17

LOCATION OF POSITION

World Trade Center

401 East Pratt Street, Baltimore, MD 21202

Main Purpose of Job

The Department of Commerce is seeking qualified applicants for the position of Executive Associate III to support the day-to-day activities and initiatives in the Office of the Secretary related to the overall mission of the agency.

POSITION DUTIES

The primary responsibility of this position is to provide administrative, operational, technical, and project assistance to the Senior Advisor and Secretary. The incumbent will manage, coordinate, and expedite administrative tasks; schedule appointments; greet visitors; prepare briefings, correspondence and reports; compile data; make travel arrangements; maintain files; process invoices and procurement requests; conduct web-based research and assist with website management tasks.Â

Individual will manage the document workflow and archival system using Salesforce; also assist with special projects and provide ongoing maintenance of these projects which may include data base entry and interaction with other federal, state, and local government agencies and officials including the Governorâs office, Cabinet Secretaries and head of Independent State Agencies, members of the General Assembly and of the Congressional delegation.

Candidates must be well-organized, self-motivated and able to work independently; possess excellent interpersonal, written, and oral communications skills; excellent office management and administrative skills; able to establish and maintain effective working relationship with high level public and private sector officials; handle multiple concurrent and high priority tasks; have an aptitude for detailed work; possess a good work and attendance record. The Office of the Secretary for Commerce is a fast-paced environment and the candidate must be able to work onsite five (5) days per week and be flexible with short notice based upon the needs of the Secretary, including evenings, weekends and holidays. Proficiency in the use of Google Suite, Microsoft Office or other relevant software is required.

MINIMUM QUALIFICATIONS

Education:Â Candidates must have graduated from an accredited high school or possess high school equivalency certificate

Experience:Â Three (3) years of administrative staff or processional work experience.

Note:

1. 30 college credit hours from an accredited college or university for each year up to two (2) years of the required experience;Â

2. Possession of a Bachelor''s degree from a college or university for the required experience;

3. U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgement and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.Â

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience in state government and procurementÂ

2. Experience with Financial Management Information System (FMIS)Â

3. Experience providing direct administrative support to executive-level leadership, including calendar logistics and meeting coordination.

4. Experience providing guidance & responding to inquiries from external/internal customers.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITSÂ

FURTHER INSTRUCTIONS

Online applications are highly recommended. To be considered, you must submit a complete application and all required materials by the closing date, including the supplemental questionnaire. A resume may be included as supporting documentation, but a resume alone will not be accepted or considered. Information submitted after the closing date will not be reviewed.Â

If unable to apply online, please submit your state application/resume by the closing date and time to HR contact listed below.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to HR contact listed below.

Anna Halikias

anna.halikias@maryland.gov

If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300.

You may also visit our website: Department of Commerce.Â

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.Â

If you are unable to apply online, submit your State application form, resume and supplemental questionnaire to: anna.halikias@maryland.gov

As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the Stateâs diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

TTY Users: call via Maryland Relay 1-800-735-2258