Executive Business Administrator

Overview

As an Executive Business Administrator, you will provide high-level administrative support to our CVP and Deal Desk leadership team and act as a trusted partner and advisor. You will manage complex calendars, coordinate travel arrangements, orchestrate meetings and events, and handle sensitive and confidential information with discretion. The successful candidate will need to have proven planning and time management skills, along with the ability to work independently and collaboratively with the leadership Team and our worldwide community.

Responsibilities

• Proactively drive communication and liaise between Leadership team and other business partners to share information and best practices that drive efficiency across organizations.
• Manage expense management for the Leadership team, and partner on budgets, headcount, and policies.
• Oversee the annual rhythm of business (ROB) with leaders ensuring proactive scheduling and the prompt identification and resolution of any meeting conflicts
• Serve as the admin lead for our WW Deal Desk administrative community, driving coordination, alignment, knowledge sharing and consistency across regional admin teams.
• Manager office space, technology needs and own new hire onboarding
• Own the coordination, logistics, and direction for events to maximize productivity.
• Additional Team projects as needed.
• Some travel may be required.

Qualifications

Required Qualifications

• 7+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications

• Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

• OR equivalent experience.

• 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.

• 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

• 5+ years of experience using Microsoft productivity software including MS Office Suite, Outlook, Word, Excel, and PowerPoint AND using OneNote, SharePoint, Teams, or similar collaboration tools.

• Possess proven attention to detail, problem-solving, organization, time management, and communication skills.

• Thrive in a global team environment, building effective cross-group relationships at all organizational levels.

• Able to adapt to diverse work styles and respond urgently to changing situations.

• Work independently with flexibility, a positive attitude, and critical thinking under pressure.

• Exercise professionalism, integrity, and tact, especially with confidential information.

• Ability to be proactive, take initiative and thrive in ambiguous situations, demonstrating proactive problem-solving and adaptability in a dynamic environment

Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $33.89 - $67.16 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $45.67 - $73.65 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.