Executive Business Process Specialist

Applied Research Solutions has a new role an Executive Business Process Specialist supporting the Air Force Life Cycle Management Center (AFLCMC) / PEO Digital Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The Aerospace Management Systems Division develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities enabling military, civil, allied, and foreign military sales customers to achieve their mission.

This position supports the Front Office Group (FOG), the centralized hub for the Aerospace Management Systems Division. The FOG supports the Senior Material Leader and enables Integrated Product Team (IPT) program execution. Within the FOG, the Program Execution Group (PEG) develops and reviews formal correspondence, briefings, and documentation to ensure content accuracy, completeness, and administrative compliance.

This is a full-time position located at Hanscom AFB, MA.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. 

Responsibilities

The Contractor shall assist the Government program manager in daily office efforts be able to develop, or perform management operations that involve planning, coordinating, or evaluating the logistical actions required to support a specified mission, weapons system, or other designated program. The tasks involved include identifying and analyzing the specific requirements for money, manpower, materiel, facilities, and services and maintaining key documentation through websites or web portals in support of the program office. The Contractor shall correlate requirements with program plans to assure that the needed support is provided at the right time and place.

Responsibilities may include but are not limited to:

• Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.
• Tracking and coordinating documentation and staff packages for signature/approval
• Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking
• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations
• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.
• Building and organize the company's conceptual assets into knowledge bases through Google wiki sites
• Processes, reviews and reports acquisition documents, i.e., MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM)
• Provide guidance, feedback and management of Budget Execution Review preparations and presentations
• Manage and oversee taskers and suspenses
• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis
• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement
• Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and AFMAN 23-110, USAF Supply Manual
• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and shall ensure appropriate AF Instruction is applied to each award or decoration
• Assist with statistics analysis and reporting reports and awards policies, directives and regulations

• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses

• Assist with management of organization’s workflow

• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation

• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters

• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

• Other duties as required

   

Required skills may also include but not be limited to:

• Extensive experience with defense acquisition management processes IAW the DoD 5000 series instructions
• Knowledge of agency program planning, funding, and management information systems
• Experience in DoD operations management.

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: Must have and be able to maintain a Secret Clearance

Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD. OR,

• • 15 years of directly related experience, 8 of which must be in the DoD. 

• Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions.
• Proficiency with MS Office and related tools. 

Preferred Qualifications

Education: Masters

Years of experience: 10 years of experience in the respective technical / professional discipline being performed, 5 years of which must be in the DoD.

Technical Skills

• Division-level tasker and suspense management
• DoD acquisition documentation processing (MARs, APBs, ADMs)
• Budget Execution Review preparation and briefing support
• Knowledge management and organizational knowledge base development
• Defense acquisition management in accordance with DoD 5000 series instructions
• Management Internal Control Toolset (MICT) support
• Personnel and manpower documentation support
• Awards and decorations processing in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805
• Statistical analysis and reporting
• Proficiency with Microsoft Office and related tools

Interpersonal Skills

• Strong written and verbal communication skills
• Ability to coordinate across Integrated Product Teams and Front Office stakeholders
• Attention to detail to ensure accuracy, completeness, and administrative compliance
• Ability to manage multiple priorities, taskers, and suspense simultaneously
• Professional judgment when interacting with senior leadership and Government personnel
• Collaborative team player supporting organizational workflow and mission execution

The expected annual salary range: $115k - $125k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills. 

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation, including criminal history and identity check.

Must abide by the requirements of 41 CFR 60-741.5(a).  This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

Must abide by the requirements of 41 CFR 60-300.5(a).  This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.