Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for a Executive & Legal Practice Assistant to support the Firm President's executive leadership responsibilities and legal practice within our Commercial, Intellectual Property & Technology group.The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties.The ideal candidate is highly self‑motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‑paced law firm environment. We are looking for an outgoing, organized, and detail‑oriented team player. Excellent client service and interpersonal skills are essential, and the ability to make well‑reasoned, effective decisions and manage time efficiently will be crucial to success. Ensuring confidentiality, practicing discretion, and exercising strong judgment are critical to this role.This position is full‑time, non‑exempt, and based in our Seattle office. A daily on‑site presence is required Monday through Friday during business hours, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate Firm needs.ResponsibilitiesWork on assigned projects under the direction of the Firm President and other leadership throughout the FirmAct as point of contact for key projects, and keep projects on track and on timeCoordinate internal and external meetingsManage complex calendarsCoordinate both domestic and international travel arrangementsPrepare agendas and materials for meetingsAttend meetings, and take meeting minutes as requestedHelp coordinate Firm events and retreats, as assignedPrepare PowerPoint presentations for executive meetings and other meetings as appropriateWork cross‑functionally across departmentsOther duties and projects, as assignedLegal Practice dutiesRun conflict checks through Intapp Open softwareDraft and prepare engagement letters and waiversPerform administrative duties, including scheduling and preparing legal correspondenceManage attorney CLE requirements, including enrollment, tracking, and recordingProcess expense reimbursementsPrepare, format, proofread, and revise documents and correspondenceAssist in reviewing and finalizing attorney pre‑billsProvide in‑person support for scanning and copying projectsManage document execution workflow through Docusign, including preparation, tracking, and follow‑upObserve attorney‑client confidentialityOther legal duties and projects, as assignedJob RequirementsSkillsAdvanced Microsoft Office skills, experience with document management systemsStrong organizational, project management, and problem‑solving skills, with the ability to prioritize and multi‑taskImpeccable writing and grammar skills for business communication and document reviewExceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectivelyAbility to be flexible and adapt to different work stylesStrong initiative with the ability to anticipate needsProven ability to handle confidential information and maintain confidentiality and attorney‑client privilegeDemonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements)Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employeesCommitment to excellent customer serviceAct as a liaison between attorneys and other departments of the FirmEducation and ExperienceMinimum of 4 years of experience as an Executive Assistant reporting directly to senior managementBachelor's degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience.Prior experience with liquor licensing, cannabis licensing and other liquor- or cannabis‑related matters is a plusLegal secretary or paralegal certificate desiredPerksIn‑person and virtual training opportunities.Collaboration across all Foster Garvey offices.Workplace Wellness Program, and more.Salary RangeThe pay range for this position is $80,000 to $110,000 annually; however, actual pay may vary depending on the candidate's education, training, experience, location, and other job‑related factors permitted by law.Other Compensation and BenefitsMedical, dental, and vision insurance401(k) retirement plan, match, and profit‑sharingCommuter allowancePaid time off plus paid holidays throughout the calendar yearDisability and life insuranceParental leaveCommunity service leaveAnnual discretionary bonus, and more!The provision of benefits is contingent on an employee's ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.Pre-Employment ScreeningAny job offer will be contingent upon successful completion of a pre‑employment background screening.Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.#J-18808-Ljbffr