Executive & Office Administrator

$60,000-$65,000 | Contract-to-Hire | Onsite | Minnetonka, MN

A growing and collaborative technology services organization is seeking an experienced Executive & Office Administrator to support executive leadership and serve as a key administrative resource across multiple departments. This is an excellent opportunity for someone who enjoys variety, takes pride in organization, and wants to build a long-term career with a stable and employee-focused company.

Key Responsibilities

Executive & Administrative Support

• Support executive leadership with calendar management, scheduling, and meeting coordination
• Prepare agendas, meeting materials, and meeting notes
• Coordinate onboarding activities for new employees
• Assist with travel arrangements, itineraries, expense reports, and reimbursements

Office Management

• Serve as the primary point of contact for office inquiries
• Greet visitors and manage incoming calls and correspondence
• Coordinate with property management regarding facility needs
• Manage office supply inventories and vendor relationships
• Arrange equipment maintenance and office repairs as needed

Documentation & Reporting

• Draft, edit, and proofread correspondence, reports, presentations, and other business documents
• Assist with RFP responses and document preparation
• Create and maintain spreadsheets and reports
• Ensure accuracy and confidentiality of company records

Coordination & Communication

• Act as a liaison between departments, clients, vendors, and stakeholders
• Manage internal communications and announcements
• Support company events, employee engagement activities, trainings, and conferences
• Assist with planning client, vendor, and employee appreciation events

Qualifications

• 3+ years of Administrative Assistant experience
• Experience supporting executive leadership
• Experience coordinating meetings, preparing agendas, and taking meeting notes
• Event planning and coordination experience preferred
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Accurate data entry and typing skills (50+ WPM preferred)
• Excellent organizational, time management, and prioritization abilities
• Strong written and verbal communication skills
• Professional presence with exceptional attention to detail
• Ability to work independently and maintain confidentiality

Benefits Upon Permanent Hire

• Medical insurance with employer contribution
• HSA and FSA options
• Dental insurance
• 401(k) with company match
• Paid time off
• Birthday PTO hours
• Paid holidays and floating holiday
• Employee wellness resources and support programs