Executive Office Administrator

What Youll Do: Perform diverse administrative duties, encompassing: Scheduling and Calendar Management for President/CEO, prioritizing tasks, troubleshooting conflicts, and offering recommendations for seamless daily operations.Maintain close communication with the CEO, keeping them informed of upcoming commitments, proactively anticipating needs, and providing updates on relevant issues in the environment.Communication Management to include screening and directing calls, drafting and delivering correspondence, sending appropriate meeting reminders and communication.Maintain organized filing systems (digital and physical) for executive level, Board level and corporate documents, to include Board portal; ensuring ease of access and accuracy.Prepares and monitors Executive Office budgets and contracts; ensuring adherence to outlined budget limits and contract terms.Serve as the primary liaison for internal and external stakeholders regarding CEO-related matters, handling confidential and critical issues with discretion and alignment with organizational policies.Complete Executive Office Administrative tasks; providing assistance to Executive Office Assistant as needed.Extend hospitality to visitors, ensuring a welcoming atmosphere and assisting in creating a positive experience for all guests.Assisting with special projects, as assigned by the CEO or Executive Vice President Support Credit Union Governance activities: Organize, plan, coordinate agenda and schedule meetings for Board and Board Committees.Coordinate with Management to prepare and distribute meeting materials.Serve as recording Secretary for Board level meetings, preparing meeting minutes with a high regard for accuracy.Maintain bylaws and policies, ensuring adherence to governance standards and regulations; facilitating regular reviews of corresponding documents.Assist with Annual Meeting, Board elections, onboarding of new VolunteersServe as liaison between volunteers and management Manage Volunteer and Senior Leadership Travel: Completes travel arrangements for Volunteers and Senior Leadership Team, as needed, to include travel, accommodations, meals and registration.Verifies accuracy and policy adherence of travel vouchers, obtaining appropriate approval and submitting to Accounting for payment. Plan and Execute Staff and Board/Volunteer Meetings, Events and Retreats: Coordinate Leadership Team and Board level meetings and retreats; compiling meeting materials and presentations; planning and executing meeting logistics to include transportation, lodging, meeting rooms, meals and entertainment.Track and ensure action items from meetings are executed in a timely manner.Manages company events, in coordination with Executive office Assistant, hosted by the President/CEO and/or Executive Office What You Can Expect: We are proud to be an equal opportunity employer and are committed to fostering an inclusive workplace. We welcome applicants of all backgrounds and identities and do not discriminate based on any protected characteristic under applicable law. Benefits and Perks Employer-Paid Benefits: Health Insurance (only employee premium paid)Short- and Long-Term DisabilityLife Insurance and AD&D Benefits: Dental & Vision InsuranceHealth Care and Dependent Care Flex Spending Accounts401K Plan with match (based on length of employment) Perks: Generous paid time off- Earn over 4 weeks of PTO during your first year of employmentHolidays- 11 observed holidays in addition to paid time offTuition reimbursement- Up to $5000 per yearPerformance based Incentive program