Executive Operations Administrator

Executive Operations Administrator

Location: Clayton, MO — Onsite, Monday–Friday
Job Type: Full-Time, Exempt
Compensation: Competitive, commensurate with experience and qualifications

An established organization is seeking an experienced, highly organized, and resourceful Executive Operations Administrator to provide direct support to its Executive Director while helping oversee day-to-day operations of its Clayton, MO office.

This is a highly trusted, hands-on role that combines executive and personal support with office management. You will manage a busy executive calendar, coordinate travel, assist with administrative and insurance-related matters, and help keep priorities organized and moving forward.

The ideal candidate is proactive, discreet, comfortable with everyday workplace technology, and able to manage a wide range of responsibilities with strong judgment and follow-through.

Executive & Personal Support

• Manage the Executive Director’s business and personal calendars, including meetings, appointments, commitments, and schedule changes.

• Coordinate business and personal travel, including flights, hotels, transportation, itineraries, and related logistics.

• Assist with personal administrative matters, including insurance policies, renewals, documentation, appointments, and related follow-up.

• Organize incoming requests, information, follow-up items, and day-to-day administrative needs.

• Prepare correspondence, documents, meeting materials, and other information as needed.

• Track deadlines, renewals, commitments, and action items.

• Anticipate needs, proactively resolve scheduling conflicts, and manage administrative details with minimal direction.

• Maintain flexibility for occasional time-sensitive requests outside normal business hours, including evenings and weekends as needed.

• Handle confidential business and personal information with exceptional discretion.

Office Management

• Oversee daily administrative operations of the Clayton office and serve as a primary resource for employees.

• Order and maintain office, kitchen, and workplace supplies.

• Coordinate vendors, maintenance, deliveries, and service providers.

• Manage employee office access, including issuing and deactivating key fobs as appropriate.

• Coordinate shared office responsibilities, including kitchen duties and recurring workplace needs.

• Serve as the first point of contact for basic office technology issues; assist with common computer and Microsoft Teams questions and coordinate with external IT support when needed.

• Help maintain a professional, organized, and well-functioning office environment.

• Assist with office events, meetings, visitors, and other workplace needs.

What We’re Looking For

• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior leadership.

• Experience managing executive and personal calendars, travel, scheduling, and administrative responsibilities.

• Strong proficiency with Microsoft Office and Microsoft Teams; comfortable learning everyday workplace technology.

• Exceptional organization, time management, attention to detail, and follow-through.

• Ability to manage competing priorities, anticipate needs, and work independently.

• Excellent written and verbal communication skills.

• Strong judgment, professionalism, and discretion with confidential information.

• Resourceful, solutions-oriented, and comfortable in a fast-paced environment where priorities can shift quickly.

• Experience with office operations, vendors, supplies, access management, and workplace logistics strongly preferred.

Why This Role?

• Play a central role supporting executive leadership and keeping a busy headquarters running smoothly.

• Take ownership of a varied mix of executive support, personal administration, and office operations.

• Work in a collaborative, fast-moving environment that values initiative, discretion, problem-solving, and a willingness to pitch in.