Executive Operations Coordinator
Apply now Job no: 504468
Department: Office of the President
Work type: Staff Full-time Exempt
Location: Alabama
Categories: Administrative - Professional
Purpose of the Position:
The Executive Operations Coordinator provides high-level coordination and operational support within the Office of the President. The position plays a key role in planning and executing presidential events, meetings, and activities; coordinating with internal and external stakeholders; and supporting the effective operation of the President's Office.
The position requires exceptional organizational and interpersonal skills; the ability to anticipate needs, manage competing priorities, and meet deadlines; sound judgment and discretion when handling confidential and sensitive matters; and the ability to represent the Office of the President in a professional and welcoming manner.
Key Responsibilities Include
Executive Event Management
- Plan, coordinate, and execute presidential events, meetings, receptions, dinners, ceremonies, and special programs in collaboration with Special Events staff, cabinet members, and other university partners.
- Coordinate event logistics, including venues, catering, invitations, guest lists, agendas, room arrangements, audiovisual needs, parking, transportation, hospitality, décor, and other event requirements.
- Develop and maintain event timelines, checklists, run-of-show documents, briefing materials, and other planning tools.
- Serve as the primary operational contact for assigned presidential events and activities.
- Anticipate event needs and potential challenges and proactively develop solutions to ensure successful execution.
Presidential and Executive Operations
- Provide operational support for the Office of the President on special projects, initiatives, meetings, and activities.
- Coordinate meeting and executive activity logistics involving the President and senior university leaders, including agendas, briefing materials, schedules, talking points, itineraries, room arrangements, technology, and other supporting information.
- Maintain detailed event calendars, schedules, timelines, and logistical plans for assigned activities and monitor related deadlines and commitments.
- Ensure presidential events and activities reflect the University''s standards, values, and institutional priorities.
Administrative and Operational Support
- Assist with office projects, operational initiatives, and special assignments in support of the President and the mission and priorities of the University.
- Perform other duties as assigned in support of the President and the mission and priorities of the University.
- Provide occasional support outside normal business hours for major university events or presidential activities, as required.
Minimum Requirements:
- Bachelor's degree from an accredited institution.
- Three to five years of progressively responsible experience in event management, executive administration, higher education administration, hospitality, public relations, or a related field.
- Demonstrated experience coordinating complex events, meetings, or projects involving multiple stakeholders.
- Excellent organizational, time-management, and project-management skills, with exceptional attention to detail and follow-through.
- Demonstrated ability to manage competing priorities, multiple deadlines, and complex assignments while maintaining accuracy and quality.
- Excellent written, verbal, and interpersonal communication skills, with the ability to communicate effectively and professionally with diverse constituencies.
- Demonstrated sound judgment, discretion, tact, and diplomacy when handling sensitive, confidential, and high-profile matters.
- Strong interpersonal, customer-service, and relationship-building skills, with the ability to work effectively with individuals at all levels of an organization.
- Ability to work independently while contributing effectively to a collaborative executive team.
- Proficiency with Microsoft Office or comparable productivity and collaboration tools.
Desired Qualifications:
- Experience working in a college or university environment.
- Experience managing events involving distinguished guests, elected officials, donors, alumni, community leaders, or other high-profile constituents.
- Experience with event-management platforms, scheduling systems, project-management tools, and virtual meeting technologies.
- Knowledge of university administrative structures, policies, procedures, and protocols.
- Experience working with vendors, caterers, venues, and other external service providers.
Published Salary (if available):
$63,000 - $70,000
Advertised: Oct 01 2026 Central Daylight Time
Applications close:
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Current Opportunities
Position Location Closes Executive Operations Coordinator Alabama The Executive Operations Coordinator provides high-level coordination and operational support within the Office of the President. The position plays a key role in planning and executing presidential events, meetings, and activities; coordinating with internal and external stakeholders; and supporting the effective operation of the President's Office. The position requires exceptional organizational and interpersonal skills; the ability to anticipate needs, manage competing priorities, and meet deadlines; sound judgment and discretion when handling confidential and sensitive matters; and the ability to represent the Office of the President in a professional and welcoming manner.
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