Position Purpose

The Executive Operations & Office Manager serves as the operational backbone for DCU executive leadership and PGSH Holdings LLC, ensuring that critical administrative, financial, property, compliance, and organizational matters are managed with accuracy, discretion, and follow-through. The role owns the coordination of executive support, family office administration, and cross-functional business processes that enable leaders to focus on strategic priorities. The primary result is a well-organized, highly responsive environment where important commitments, deadlines, records, and decisions are visible, supported, and executed without things falling through the cracks. Act in a position of trust with direct exposure to confidential Company, ownership, and family-office information. Must demonstrate unquestionable integrity, sound judgment, discretion, and fiduciary stewardship in handling sensitive financial, legal, strategic, personnel, and personal matters.

Key Responsibilities

Executive Leadership Support

·Coordinate executive calendars, meetings, travel, communications, and confidential administrative matters for leadership across DCU and ADS.

·Prepare leadership meeting materials, capture key decisions and action items, and ensure timely follow-up on assigned administrative commitments.

·Schedule quarterly conversation reviews, annual performance reviews, leadership meetings, customer visits, vendor visits, and company events.

·Administer the qualified charity donations flowing through the East Texas Communities Foundation.

Family Office & Entity Administration

·Maintain complete and accurate records for PGSH Holdings LLC and related entities, including ownership documents, operating agreements, insurance policies, loans, leases, registrations, and compliance records.

·Track annual filings, tax deadlines, agricultural exemptions, insurance renewals, and other entity obligations to ensure timely completion and compliance.

·Organize secure document management systems that provide reliable access to critical business, family, property, and legal records.

Financial & Advisor Coordination

·Manage bill payment workflows, approved fund transfers, financial documentation, and information requests supporting the CPA, bookkeeper, and ownership group.

·Coordinate relationships and deliverables with CPAs, attorneys, bankers, insurance providers, lenders, property managers, and other professional advisors.

·Review financial summaries and CPA-prepared reports, identify items requiring attention, and elevate questions, decisions, or exceptions to ownership.

Property & Asset Administration

·Oversee the administrative management of company and family-owned properties by tracking taxes, insurance, maintenance activities, utilities, vendor agreements, and recurring obligations.

·Coordinate property projects, service providers, inspections, permits, and records to ensure assets remain organized, protected, and properly maintained.

Success Measures

Qualifications

Physical Requirements

•Ability to sit, stand, walk, bend, reach, or use hands for the required frequency

• Vision, hearing, communication, or mobility requirements essential to the role

Working Conditions

•Office

•Travel, schedule, overtime, on call

Disclaimer

This job description summarizes the general nature and level of work expected. It is not intended to include every duty, responsibility, or qualification. Door Controls USA may revise responsibilities or assign additional duties based on business needs. This document does not create a contract of employment or alter the at will employment relationship, where applicable.