Executive/Personal Assistant

Location: Tenafly- MUST DRIVE will need to make some trips to neighboring towns.

Salary: $75,000 - $80,000 + Benefits (when perm)

Employment Type: Full-Time, Permanent

Position Overview

We are seeking a highly organized, detail-oriented Executive/Personal Support Associate to provide administrative support for both business and personal matters. This role requires a proactive professional who can manage multiple priorities, maintain confidential information, and support ongoing organizational initiatives. The ideal candidate thrives in a dynamic environment, takes initiative, and can work independently while ensuring projects and administrative tasks are completed accurately and efficiently.

Key Responsibilities

• Provide administrative support across a variety of business and personal projects and initiatives.

• Organize, maintain, and update both current and historical files, records, and documentation.

• Develop and manage efficient physical and electronic filing systems to ensure easy access and retrieval of information.

• Create and maintain digital records and backups for applicable documents.

• Draft, edit, and prepare professional correspondence, reports, letters, and other business documents.

• Assist with special projects, research assignments, and ad hoc requests as needed.

• Track, organize, and manage information using Microsoft Excel and other Microsoft Office applications.

• Coordinate multiple assignments simultaneously while adapting to shifting priorities and deadlines.

• Conduct research, gather information, and independently identify solutions to unfamiliar challenges.

• Maintain confidentiality when handling sensitive business and personal information.

• Support ongoing organizational and filing projects while balancing day-to-day administrative responsibilities.

Qualifications

• 3+ years of administrative, executive support, office management, or related experience.

• Exceptional organizational and time-management skills with strong attention to detail.

• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

• Strong written and verbal communication skills.

• Proven ability to draft professional business correspondence and documentation.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Demonstrated discretion and professionalism when handling confidential information.

• Strong problem-solving skills and the ability to work independently with minimal supervision.

• Comfortable learning new processes, researching solutions, and adapting to changing business needs.

Ideal Candidate Profile

• Highly organized, dependable, and trustworthy.

• Resourceful with a strong "figure it out" mindset.

• Self-motivated and comfortable working independently.

• Flexible and willing to take on a wide variety of responsibilities.

• Professional, proactive, and service-oriented.

• Able to transition seamlessly between administrative, operational, and project-based responsibilities.

• Maintains a high level of accuracy and attention to detail while managing competing priorities.

Compensation & Benefits

• Competitive salary of $75,000 - $80,000 annually

• Comprehensive benefits package

• Opportunity to work closely with leadership and contribute across multiple areas of the business

• Stable, long-term career opportunity with room for growth

Pay Details: $32.00 to $35.00 per hour

Search managed by: Ellen Slovikowsky

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.