Executive Personal Assistant- Palm Beach, Florida

We are seeking an exceptionally organized, resourceful, and proactive Executive Assistant to support the day-to-day needs of a busy private household. The position will be primarily based in Palm Beach, Florida, with responsibility for assisting in the oversight and coordination of additional residences in Florida and Massachusetts. This is a highly trusted role requiring the utmost discretion, confidentiality, sound judgment, and professionalism.

Responsibilities:

• Manage a busy personal calendar, including appointments, meetings, social engagements, and household commitments

• Coordinate and book domestic and international travel, including flights, accommodations, ground transportation, itineraries, and other travel-related arrangements.

• Make and manage restaurant reservations, personal and service appointments, and other commitments.

• Assist with the day-to-day management and oversight of multiple residences, ensuring household operations run smoothly and efficiently.

• Coordinate and oversee household vendors, contractors, landscapers, cleaners, and other service providers.

• Ensure residences are organized, well-maintained, fully stocked, and prepared for family arrivals, departures, guests, and seasonal transitions.

• Handle personal and household errands, including shopping, returns, shipping, pickups, deliveries, and other day-to-day requests.

• Assist with household purchasing, organization, inventory management, and general administrative responsibilities.

• Provide responsible care for the family’s dog and bird, including feeding, walks, supplies, appointments, grooming, veterinary care, and training coordination as needed.

• Maintain organized records, calendars, vendor contacts, household information, inventories, and important documentation.

 

 

  Qualifications:

• Highly organized and detail-oriented, with the ability to manage multiple priorities, schedules, and responsibilities simultaneously.

• Naturally proactive with the ability to anticipate needs.

• Strong follow-through and accountability, taking ownership of responsibilities from start to finish.

• Flexible and willing to assist with a wide range of personal and household needs, with a team-oriented approach and no task considered too small.

Schedule: 30 - 40 hours per week 

Compensation: $40-$50 per hour paid through 1099