We are seeking a highly organized, trustworthy, and proactive Executive Personal Assistant to support a busy dental practice owner and entrepreneur.
This is a hands-on, in-person position. The assistant will begin most workdays near the Galleria area and accompany the executive to multiple dental offices and business locations throughout Houston. The ideal candidate is professional, dependable, discreet, and able to keep a fast-moving schedule organized.
Key Responsibilities
Meet the executive at his residence near the Galleria at the beginning of scheduled workdays
Accompany or drive the executive’s vehicle to dental offices, meetings, and appointments throughout Houston
Answer, screen, and return phone calls professionally
Monitor emails and draft or coordinate responses
Maintain and organize business and personal calendars
Schedule meetings, appointments, travel, and important reminders
Create daily schedules and ensure the executive stays on time
Take detailed notes during calls and meetings
Maintain task lists and consistently follow up until items are completed
Communicate with office managers, employees, vendors, and other business contacts
Help coordinate documents, purchases, errands, events, and other administrative needs
Handle confidential business and personal information with complete discretion
Anticipate needs, identify scheduling conflicts, and resolve issues proactively
Ideal Candidate
Previous experience as a personal assistant, executive assistant, office manager, or similar administrative professional
Exceptionally organized and attentive to detail
Strong written and verbal communication skills
Comfortable managing phone calls, emails, calendars, and multiple priorities
Able to take clear instructions, ask questions when necessary, and follow through without repeated reminders
Professional, calm, and adaptable in a fast-paced environment
Comfortable working closely with the executive throughout the day
Proficient with smartphones, email, calendars, Microsoft Office, and Google Workspace
Must have a valid driver’s license and a clean driving record
Must be comfortable driving throughout the Houston area
Must pass a background check and sign a confidentiality agreement
Work Location and Schedule
Position begins near the Houston Galleria area
Frequent local travel to dental offices and other business locations
Primarily weekday hours, with occasional early mornings, evenings, or weekend availability when needed
This is an in-person position and cannot be performed remotely
Compensation - $3000/ month for 6 months followed by $4000/month after 6 months
Numbers & Facts
Location
Texas, TX
Job Type
Full-time
Skills
Calendar Managementunmatched
Communication Skillsunmatched
Dental Insuranceunmatched
Driver's Licenseunmatched
Entrepreneurshipunmatched
Executive Assistant Skills unmatched
Follow Throughunmatched
Health Insuranceunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Office Managementunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Schedule Developmentunmatched
Smartphonesunmatched
Telephone Skillsunmatched
Time Managementunmatched
Vision Planunmatched
Willing to Travelunmatched
Writing Skillsunmatched
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