Job Summary: The Executive Project Manager (EPM) serves as a strategic advisor to the CEO, supporting executive communications, project management, and daily operations in a fast-paced, technology-driven ministry environment. The EPM ensures the CEO’s time and focus are effectively allocated, while advancing high-priority organizational initiatives and public leadership responsibilities. Additionally, this role will interact directly with and support the C-Suite as needed. OurCalling is a sophisticated, technology-supported, and technology-development nonprofit and this position requires confidence and competence in adopting and using a wide range of technical tools including project management tools, business intelligence, using/building dashboards, Apple-based applications and technologies. The primary workspace will be in downtown Dallas at the OurCalling navigation center.
Core Responsibilities
- Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements.
- Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution.
- Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations.
- Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications.
- Maintain strong lines of communication between the CEO and internal/external partners.
Executive Briefing and Schedule Management
- Proactively manage the CEO’s daily and long-term schedules to optimize time for strategic objectives, meetings, and external commitments.
- Curate and deliver concise briefing materials, background notes, and recommendations ahead of meetings and public events.
- Anticipate conflicts or schedule changes, resolving issues swiftly to ensure smooth transitions and effective agenda management.
Administrative, Financial, and Confidential Support
- Provide high-level clerical and administrative support: maintain organized files, manage correspondence, prepare documents, and ensure critical information is accurately recorded and easily accessible.
- Serve as a trusted gatekeeper and main point of contact for the CEO by screening communications, calls, and visitors, minimizing disruptions, and redirecting or handling general queries and requests as appropriate.
- Ensure the utmost confidentiality in all matters relating to leadership decisions, sensitive projects, and proprietary or personal information; exercise sound judgement and professional discretion as a representative of the CEO’s office.
Education and Experience
- Bachelor’s degree or comparable work experience
- Minimum of 7 years’ experience within systems development and/or project management environments
- Minimum of 7 years’ experience managing administrative matters
- Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams
- Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines
- Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions. This includes considering personal preferences and having contingency plans.
- Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team
- Excellent problem-solving and conflict management abilities
- Excellent attention to detail and organizational skills while working autonomously, with minimal or no supervision
- Experienced in maintaining high standards of performance, quality, credibility, and integrity
- Kind, humble, friendly demeanor; a team-player, able to effectively communicate with all internal and external stakeholders including staff, donors, volunteers, and neighbors experiencing homelessness
- Able to maintain a high level of professionalism and confidentiality while creating a great customer or stakeholder experience
- Commitment to serving the homeless community and advancing the vision and mission of OurCalling; previous experience working in a faith-based organization, preferred
- Upholding a close and growing relationship as a disciple of Jesus Christ
- Experience with dashboards like Klipfolio, automation platforms like Zapier, and being comfortable using and learning various new technologies
Our Benefits: We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.