Job Description
HEPCO Inc. is seeking highly organized and detail-oriented executive secretaries to provide full-time temporary support to the Office of Human Resources. This position will work closely with the Employee Relations and Talent Acquisition & Engagement teams while also supporting general HR operations and the implementation of CUNY Work (Workday).
The ideal candidate is a dependable administrative professional who is comfortable working with confidential information, coordinating multiple priorities, communicating with employees and applicants, and preparing accurate reports, spreadsheets, correspondence, and other documentation.
Key Responsibilities
Employee Relations Administrative Support – Approximately 45%
Shift Days/Times: M-F: 9am - 5pm
Location: The City College of New York, Office of Human Resources, Shepard Hall, Rm.50, 160 Convent Avenue, New York, NY 10031
Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc. and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
The ideal candidate is a dependable administrative professional who is comfortable working with confidential information, coordinating multiple priorities, communicating with employees and applicants, and preparing accurate reports, spreadsheets, correspondence, and other documentation.
Key Responsibilities
Employee Relations Administrative Support – Approximately 45%
- Schedule meetings and coordinate calendars for employee relations activities.
- Maintain confidential employee relations files and documentation.
- Prepare correspondence, reports, and other HR-related materials.
- Organize case documentation and maintain accurate records.
- Respond to routine employee relations inquiries and route more complex matters to the appropriate team member.
- Provide day-to-day administrative support to the Employee Relations team.
- Handle sensitive and confidential employee information with professionalism and discretion.
- Assist with recruitment administration and coordination.
- Monitor recruitment activities and maintain accurate tracking records.
- Maintain employment, applicant, and recruitment documentation.
- Respond to routine inquiries from applicants, employees, and hiring departments.
- Prepare correspondence, reports, spreadsheets, and recruitment-related documentation.
- Assist the Talent Acquisition & Engagement team with ongoing hiring initiatives.
- Monitor shared human resources email inboxes.
- Review and route inquiries to the appropriate HR staff member.
- Respond to routine requests and questions.
- Maintain tracking logs for incoming requests and follow-up activities.
- Provide professional and responsive customer service to employees, applicants, and internal departments.
- Provide administrative support for the implementation of CUNY Work (Workday).
- Assist with data validation and review.
- Support process documentation and maintenance of project records.
- Assist with training coordination and scheduling.
- Provide support during system testing and implementation activities.
- Assist with other HR projects associated with the transition to Workday.
- Prepare reports, spreadsheets, presentations, correspondence, and other documents.
- Assist with special Human Resources projects and initiatives.
- Maintain organized and accurate electronic and physical records.
- Provide general administrative support to the Human Resources Office as assigned.
- Previous administrative support experience, preferably within human resources, employee relations, talent acquisition, or a related environment.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to accuracy.
- Demonstrated ability to handle sensitive and confidential information appropriately.
- Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Experience preparing spreadsheets, reports, correspondence, and tracking documents.
- Strong customer service and interpersonal skills.
- Ability to work effectively with employees, applicants, hiring managers, and HR professionals.
- Experience with Workday or another HRIS is highly desirable.
- Experience supporting recruitment or employee relations functions is a plus.
- Health Insurance
- Sick time
- 401k
Shift Days/Times: M-F: 9am - 5pm
Location: The City College of New York, Office of Human Resources, Shepard Hall, Rm.50, 160 Convent Avenue, New York, NY 10031
Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc. and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.
Numbers & Facts
| Location | New York, NY |
| Industry | Staffing/Employment Agencies |
| Salary | $20–$25 Per Hour |
| Company Size | 100 to 499 employees |
| Year Founded | 1973 |
| Website | https://hepcoinc.com/ |
Benefits
401K
About Company
Discover your next career opportunity with HEPCO
Add flexibility to your career with contract jobs or grab the next rung on the career ladder. Our specialized recruiters can help you make connections with top employers nationwide.
Work with Technical Recruiting Experts
Tell us about your interests and career goals. This information, together with a complete profile of your skills, experience and work history can help us to create the ideal match for you. Whether you’re looking for the flexibility of contract jobs or are ready to take the next step in your career, you can count on our expertise.
Since 1973 we’ve helped technical professionals leverage their skills to achieve their career goals. Our technical placement services include temporary, temp-to-hire and direct hire jobs.
No matter where you are in your career or what you’re looking for next, HEPCO makes the job search process simple and rewarding. Our focus on certain specialty areas allows us to offer a tailored, personal approach. We understand what our clients are looking for, which means that we know where you will fit and can help you find a position.
We are committed to supporting and enhancing the careers of the professionals we work with.
Technical Recruiting Experts
At HEPCO, we are committed to providing a positive, professional experience for all of our candidates and contract employees. We leverage our expertise in a variety of technical disciplines to help you find jobs that bring the right amount of challenge and reward to your career.
Job Opportunities
At HEPCO, we are committed to providing a positive, professional experience for all of our candidates and contract employees. We leverage our expertise in a variety of technical disciplines to help you find jobs that bring the right amount of challenge and reward to your career.
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Skills
- Administrative Skillsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Customer Support/Serviceunmatched
- Data Qualityunmatched
- Detail Orientedunmatched
- Document Trackingunmatched
- Documentationunmatched
- Employee Relationsunmatched
- Executive Assistant Skills unmatched
- HRIS/HRMSunmatched
- Human Resourcesunmatched
- Human Resources Customer Serviceunmatched
- Interpersonal Skillsunmatched
- Mail Processingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Operational Supportunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Record Keepingunmatched
- Reporting Skillsunmatched
- Sales/Support Engineering (SE)unmatched
- Spreadsheetsunmatched
- Support Documentationunmatched
- System Testunmatched
- Time Managementunmatched
- Writing Skillsunmatched
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