Executive Secretary - INTERNAL CCD - Tumwater

Executive Secretary - INTERNAL CCD - Tumwater

Salary

$81,924.00 Annually

Location

Thurston County - Tumwater, WA

Job Type

Agency Internal - Permanent

Job Number

2026-08076

Department

Dept. of Corrections

Division

CCD - HQ

Opening Date

10/02/2026

Closing Date

10/14/2026 11:59 PM Pacific

Salary Information

The high end of the salary range, Step M is typically a longevity step

• Description
• Benefits
• Questions

Description

Executive Secretary

Community Corrections Division

Tumwater, WA

[Annual Salary: $81,924.00]

• This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only.

DOCs mission is to improve public safety by positively changing lives.

We are looking to fill a full-time, permanent Executive Secretary vacancy within the Community Corrections Division (CCD). This exempt position reports to the Community Corrections Administrator at Headquarters located in 7345 Linderson Way SW, Tumwater, WA 98501.

The Executive Secretary will provide confidential administrative support to the Community Corrections Administrator in their role as the manager of all personnel matters related to their command. This position exercises delegated signature authority on behalf of the CCA and serves as the Public Disclosure Coordinator, Legal Liaison to the Attorney General's Office, and the Login ID Coordinator for the programs in the Administrator's command as needed. Work hours are Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY

Select the Apply button located at the top right corner of this posting. A complete application packet will include the following:

• Online application. You must complete the online application, including the Work Experience section. Your resume will not substitute for this requirement.
• Cover letter. Regarding your interest in this position.
• Resume. Detailed and chronological.
• Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the Supplement Information section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include any personally identifiable information within your application packet, such as personal photos, driver's license, or social security number.

Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process.

Duties

Provide primary confidential administrative support and consultation for the Community Corrections Administrator and the statewide programs in the Administrators command.

• Assist in the coordination and completion of a wide variety of special projects and initiatives as assigned to or initiated by the Community Corrections Administrator.
• Act as lead and/or assume sole responsibility in projects as assigned.
• Provide administrative support to program administrators/managers who report directly to the Community Corrections Administrator as needed.
• Independently identify, complete, and coordinate specialized/high-priority projects, including budgetary and/or legislative reports.
• Use independent judgment to make decisions and take necessary action on administrative matters, independently research, and investigate operating methods and procedures.
• Ensure smooth and consistent workflow and timely completion of tasks.
• Exercise a level of knowledge, experience, and familiarity with policy, statue, program details and practice while setting a professional and confidential tone for the Community Corrections Administrator, their direct reports, and the programs in the Administrators command.
• Prioritize the Community Corrections Administrators time, to include meetings and appointments.
• Manage travel arrangements and related reimbursements/requests for travel advances for the Community Corrections Administrator, and for program administrators/managers and staff in the Administrators command as needed.

Act as the office liaison between the Community Corrections Administrator and those seeking/providing information, input, and authority.

• Interact with internal (e.g., budget, Human Resources) and external (e.g., other correctional departments, media, citizens) stakeholders and respond on behalf of the Community Corrections Administrator.
• Research, compose, and/or edit reports and documents, including responses to correspondence from individuals under Department jurisdiction, their families, other agencies, and/or citizens of Washington State for signature by the Community Corrections Administrator, Assistant Secretary, or Governor. Monitor correspondence to ensure it is responded to by appropriate staff in a timely manner, which may include drafting and/or finalizing correspondence for appropriate signatures. Has delegated signature authority for the Community Corrections Administrator.
• Exercise judgment in researching and answering incoming questions and concerns to be consistent with objectives and policies of the Department of Corrections (DOC) and Community Corrections Administrator requiring familiarity with operations and personnel.
• Serve as Legal Liaison Officer for programs in the Community Corrections Administrator's command. Work with the Attorney General's Office regarding tort claims, lawsuits, and litigation hold notices. Gather information for Attorney General's Office on cases that are filed against the Department.
• Coordinate response to public records requests and provide requested information to the Public Disclosure Unit.

Coordinate all personnel matters for statewide programs requiring the Community Corrections.

• Process and handle confidential information for a variety of personnel matters on behalf of the Community Corrections Administrator and serve as primary point of contact for Human Resources on personnel matters.
• Coordinate personnel actions including, position establishments, recruitments/appointments, separations, etc.
• Track staff changes in tracking database, update email distribution lists, contact lists, and phone rosters.
• Manage recruitments, schedule interviews, organize and maintain recruitment documentation, reserve interview space, and act as primary point of contact with Human Resources and applicants.

Provide support to the Community Corrections Administrator for budget matters related to the programs in the Administrators command.

• Keep the Community Corrections Administrator informed on status of budget balances and recommend adjustments as needed to align with fiscal year allotments.
• Assist in coordinating and compiling FTE data for use in fiscal budget analysis for programs in the Community Corrections Administrators command.
• Track and monitor budget expenditures for the programs in the Community Corrections Administrators command.
• Serve as Purchase Card Coordinator for Community Corrections Administrators command.
• Receive requests for use of purchase card, obtain necessary approvals, and maintain log of purchases.
• Coordinate the purchasing and maintenance of all equipment/supplies for programs in the Administrators command.

Other duties as assigned.

Qualifications

Required Qualifications

• High school diploma or GED equivalent.
• Five years experience in upper-level administrative support position with progressively responsible experience in office/clerical, secretarial, or general administrative work.
• Demonstrated success in holding progressively higher-level administrative support positions for executives.
• Advanced level of proficiency in Microsoft Word, Outlook, Visio, and SharePoint.
• And an intermediate level of proficiency in Microsoft Excel and PowerPoint.

The ideal candidate will also possess the following knowledge, skills, and abilities (KSAs):

• Maintain regular and reliable attendance.
• Proven ability to maintain confidentiality of information.
• Effective verbal and written communication skills.
• Demonstrated competence and applied professionalism to speak on behalf of the Administrator.
• Ability to research, accumulate, organize and communicate technical information both orally and in writing, using various technologies such as telephone, electronic mail, and other electronic equipment.
• Ability to prepare correspondence, write in complex sentences and use proper punctuation and grammar.
• Ability to represent the Administrator at meetings, conferences, and/or conventions, speaking for the Administrator on agency matters.
• Ability to lead others, gain cooperation, and build and maintain trust.
• Demonstrated ability to build and maintain effective internal and external working relationships.
• Demonstrated ability to work and make decisions independently.
• Effective time and project management skills.
• Demonstrated resourcefulness.

Desirable Qualifications

• Bachelors degree in business/public administration, criminal justice, sociology, or closely related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent.
• Experience working in state government as an Administrative Assistant 3 or higher.
• Experience working in a correctional setting.
• And the following KSAs:
• In-depth knowledge of the Department of Corrections and its Mission, policies, programs, operational structure, and current agency initiatives, to include legislation.
• Working knowledge of Records Retention schedules.
• Ability to work with staff effectively, providing for professional growth and development and performance accountability.
• Good knowledge of management practices and responsibilities.
• Ability to use data for planning, evaluating quality of practices, and communicating performance and results.
• Ability to conduct thorough and extensive research, and a knowledge of available resources and where/how to access them.
• Ability to assess program performance from the customers point of view and maintain communication with customers to determine if needs are being met.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations and strive for development of best practices.
• Ability to utilize active listening skills and critical thinking to assess problems and arrive at viable solutions.
• Ability to develop and use technology and computer systems to improve efficiency, accuracy, and work quality.
• Ability to remain calm and rational while handling difficult situations to include, but not limited to, volatile, threatening, or other crisis/emergency situations.
• Ability to work positively with change, adapt to new requirements, and promote the same in staff and colleagues.

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our agency, visit our Mission & Vision.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:

• First and Last name

• Title (include their relationship to you, for example: Field Administrator, former supervisor)

• Phone

• Email

• Address Line 1 (list the name of the references organization)

• Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.

• Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.

• Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9's list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).

• Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report fromwww.wes.org and www.aice-eval.org.

• Exempt position: This position is exempt from civil service law.

Telework Details

This position may be allocated for telework up to two days each week. Employees must use a reliable internet or cellular hotspot service at an authorized location within the state of Washington. Employees with an approved telework agreement in place are expected to perform assigned duties in a safe manner, take proper care of all state-issued equipment, and maintain confidentiality. You will be required to commute to a DOC facility or field office as business requires, which may include components of the onboarding and training process. Details will be provided upon hire.

What We Offer

Your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, additional perks might include:

• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• One personal leave day per year (in accordance with the CBA)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred Compensation Program (DCP)
• And more! Visit our benefits page for more information.

Retirement Options

• PERS: State employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS. For additional information, refer to the Department of Retirement Systems or call 800-547-6657.
• PSERS: Many positions within DOC are covered by the Public Safety Employees Retirement System (PSERS). If someone moves from a PERS-eligible position to a PSERS-eligible position, they will retire under two different systems/plans. Contact DRS for more information.

For questions about this recruitment or to request reasonable accommodation in the application process, contact Christine.Salvador@doc1.wa.gov (Talent Acquisition Recruiter/HRC4) or 360-522-6304. Make sure you reference the recruitment/job # listed above, it begins with 2026-.

For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

This INTERNAL recruitment is open to current, permanent WA State Dept of Corrections (DOC) employees only. Are you a current, permanent DOC employee?

• Yes
• No

02

Select the highest level of education you have completed.

• High school diploma or GED equivalent
• High school diploma or GED equivalent and some college-level coursework
• Associate degree
• Bachelors degree or higher in business/public administration, criminal justice, sociology, or a closely related field
• Bachelors degree or higher in a different field
• None of the above and I realize this disqualifies me from moving forward in the process.

03

How many years of experience do you have in upper-level administrative support position with progressively responsible experience in office/clerical, secretarial, or general administrative work?

• Less than five years
• At least five years
• Six years
• Seven years
• Eight years or more
• I do not have this type of experience.

04

Select the type of skills you have demonstrated working knowledge and experience with.

• Project management skills.
• Records management knowledge, including retention, and public disclosure.
• Able to work independently and making informed decisions.
• Able to enter and retrieve information from database systems.
• Able to analyze, solve problems, and come up with solutions in highly stressful and adverse situations.
• Able to work positively in an ever-changing environment.
• Knowledge of DOC policies, programs, operational structure, agency initiatives, and legislation.
• Able to lead others, gain cooperation, and build and maintain trust.
• Knowledge of management practices and responsibilities and an understanding of DOCs Mission and programs.
• None of the above.

05

Do you have a demonstrated success in holding progressively higher level administrative support positions for executives?

• Yes
• No

06

Select the Microsoft programs you have working knowledge of. Check all that apply.

• Word
• Outlook
• Visio
• SharePoint
• Excel
• PowerPoint
• Teams
• Publisher
• Access
• OneNote
• OneDrive
• I do not have experience with Microsoft programs.

07

What is your overall level of proficiency with Microsoft Word, Outlook, Visio, and SharePoint?

• Basic knowledge and proficiency.
• Intermediate knowledge and proficiency.
• Advance knowledge and proficiency.
• Expert knowledge and proficiency and able to train others.
• None of the above.

08

What is your overall level of proficiency with Microsoft Excel and PowerPoint?

• Basic knowledge and proficiency.
• Intermediate knowledge and proficiency.
• Advance knowledge and proficiency.
• Expert knowledge and proficiency and able to train others.
• None of the above.

09

Do you have experience working in state government as an Administrative Assistant 3 or higher?

• Yes
• No

10

Do you have experience working in a correctional setting?

• Yes
• No

11

Did you attach a current resume and cover letter to your completed online application? And did you include at least three professional-level references (including current and recent supervisors) with a valid phone number and email for each?

• Yes
• No

12

If you did not provide three professional-level references with a valid phone number and email for each OR if you did not include current or recent supervisors, explain why. If this does not apply to you, type in N/A.

13

How did you hear about this opportunity?

• Careers.wa.gov; jobs.doc.wa.gov; or governmentjobs.com
• Indeed
• DOC social media (Facebook, LinkedIn, Twitter)
• Job/career fair
• Job boards (Monster. ZipRecruiter, GlassDoor, CareerBuilder)
• WorkSource
• Veteran outreach
• Referral from a current DOC employee
• Other

14

If you selected "Referral" or "Other" in the previous question, feel free to elaborate.

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov