Executive Secretary - Student Support Services (Salary Grade 7)

Location: Central Office / Student Support Services

Work Year & Hours: 12 month position, 8:00 a.m. to 4:00 p.m.

Notice of Bid Date October 20, 2026

Deadline to Respond: October 30, 2026

External Applicants October 31, 2026

Job Responsibilities:

Perform clerical duties under the supervision of the Assistant Superintendent for Student Support Services. Coordinates work activities for the Office of Student Support Services and supervise all clerical personnel who may be assigned to the office. Responsibilities include, but are not limited to, maintaining files, research and preparation of reports, and communicate at all levels of the organization. Processes and screens appropriately incoming correspondence and calls as instructed. Maintains a schedule of appointments and makes arrangements for conferences, interviews and meetings.

Qualifications:

Demonstrated interpersonal skills, five years of full-time experience in an office environment, knowledge of word processing, spreadsheet and database applications, ability to write routine reports and correspondence, and sound problem solving skills. Secretarial, record keeping and computer skills required. Experience with Microsoft Excel, Word, Aspen, Munis preferred. This individual must be able to handle multiple tasks with an attention to detail and accuracy.