Executive Staff Assistant

POSITION TITLE: Executive Staff Assistant

REPORTS TO: VP of AE stores

LOCATION: Remote/East Coast

POSITION SUMMARY:

AEO is seeking an Executive Assistant to support a Zone Vice President with a variety of administrative tasks (VP of AEO Stores). The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. The successful candidate will possess structure, attention to detail, and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the group with professional courtesy and acumen as well as providing general support and assistance to their teams.

RESPONSIBILITIES:

• Manage and maintain calendars for the VPs
• Plan and execute domestic and international travel planning and expense reconciliation
• Anticipate routine activities without prompting, and communicate any issues or delays in advance
• Daily email tracking, editing, filtering, and correspondence
• Organize and facilitate all meetings (off and on-site) as needed. Attend off-site meetings as necessary
• Assist as needed in development of dynamic presentation decks
• Compile Daily & Weekly Reporting
• Partner with other Executive Assistants to coordinate meetings and general administrative needs as necessary other duties as assigned

QUALIFICATIONS:

• 3+ years previous, relevant experience supporting executives
• Experience handling confidential information in a professional environment
• Ability to maintain a flexible schedule. As needed, work hours need to coincide with leadership
• High degree of proficiency Google platform, Expert knowledge of Excel, Google Sheets, COGNOS
• Strong analytical, prioritizing, interpersonal, and problem-solving skills
• Strong verbal and written communication skills
• Strong project management (from conception to completion) & planning skills
• Demonstrated collaborative skills and ability to work well within a team
• Ability to work in a fast-paced and deadline-oriented environment
• Self-motivated with critical attention to detail and deadlines

PAY/BENEFITS INFORMATION:

• Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
• Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
• Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click HERE.
• AEO may also provide discretionary bonuses and other incentives at its discretion.