This INTERNAL-ONLY posting is open to current MSF employees and is scheduled to close on November 12, 2026.Apply today!
About the Job:
Montana State Fund (MSF) is searching for an Executive Support Specialist to serve as a trusted partner to the CEO and executive leadership team. This high-impact role provides comprehensive, high-level support that enables seamless executive operations and advances organizational priorities. The Executive Support Specialist serves as a key liaison for sensitive communications, coordinates executive initiatives and activities, and supports critical cross-functional efforts across the organization.
Key Responsibilities Include:
- Executive Support & Priority Execution:Provide comprehensive executive support, acting as a trusted partner to the CEO and senior leadership. Anticipates needs, prepares detailed briefings, and ensures the executive is well-prepared for all meetings, presentations, and key decisions. Act as a trusted liaison, facilitating seamless communication and alignment between the CEO, executive team, and other departments. Optimize the executive's time by strategically managing their schedule, email, requests, and directing focus to high-impact activities.
- Administrative Coordination & Effectiveness: Oversee the effective coordination of the executive office, ensuring smooth operations and seamless information flow. Support other admin staff to ensure excellent coordination of schedules, department events, and critical initiatives. Manage and prepare materials for executive meetings, board meetings, and off-sites, ensuring clear agendas, productive discussions, and actionable outcomes. Handle sensitive information with the utmost discretion and confidentiality, serving as a reliable point of contact for internal and external stakeholders. Implement and maintain robust organizational systems to support the executive's workflow and decision-making processes.
- Driving Key Initiatives & Special Projects: Support critical, often cross-functional, strategic initiatives and special projects from conception through completion. Delegate and assign critical work to appropriate departments. Partner with project managers to ensure project milestones and key deliverables align with the CEO's needs and capacity. Lead and influence without direct authority, bringing together diverse stakeholders to achieve project goals and deliver measurable results. Identify potential roadblocks, proactively problem-solve, and ensure projects remain on track and aligned with organizational objectives. Develop and implement streamlined processes to enhance efficiency and effectiveness across various operational areas. Ensure critical CEO initiatives are delegated and driven to successful completion.
- Additional duties as assigned.
About You:
To find success and satisfaction in this role, candidates will possess the following traits:
- Enjoys serving as a trusted partner to leaders and takes pride in helping others stay organized, prepared, and focused on organizational priorities.
- Anticipates needs, thinks ahead, and proactivelyidentifies solutions to support executive effectiveness and organizational success.
- Communicates clearly, professionally, and diplomatically with leaders, colleagues, board members, and external stakeholders, building strong and productive relationships
- Excels at managing multiple priorities, coordinating competing demands, and adapting to changing circumstances whilemaintaining attention to detail and follow-through.
- Exercises sound judgment, discretion, and professionalism when handling sensitive information and confidential matters.
- Enjoys coordinating complex projects and bringing people together across teams to achieve shared goals and deliver results
At Montana State Fund, how we do our jobs matters to us as much as what we do. To support our customer-centered workplace, successful candidates are team players who possess:
- Customer and growth mindset
- Empathy
- Accountability
- Adaptability
- Resiliency
- Communication skills
Minimum Qualifications:
- Bachelor’s degree in business administration, management, communications, or a related field
- A minimum of 3 years of progressive administrative experience
OR an equivalent combination of education and experience.
- Experience in a fast-paced, dynamic environment: Ability to thrive and adapt in an evolving organizational landscape.
Job location:
This position requires on-site presence in the Helena, MT office.
Working conditions:
Fast paced general office environment. Some stress may occur. Regular travel not expected but may occur occasionally around organizational specific events or during the course of employment. Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, detailed verbal communications and fine finger manipulation for working with computer keyboards.
Compensation and Benefits:
Starting salary for this exemptposition begins at $57,700 -$72,100 per year.
Montana State Fund offers excellent benefits, paid time off, and a competitive compensation program, including:
- Comprehensive health insurance with dental, vision, life, long-term disability and more, with optional dependent coverage.
- Flexible spending accounts for dependent care and medical expenses.
- Public employees’ retirement plan tax-deferred contributions with a generous employer match.
- Optional 457(b) deferred compensation to further increase retirement savings.
- Higher education reimbursement and other training and development programs.
- Robust personal leave, paid holidays, and extended leave.
Learn more about working at MSF:click here
Are you interested in this opportunity? Apply today!