Expense Auditor and Travel Coordinator

BE PART OF A MANUFACTURER LIKE NO OTHER.

When you work with the world's most innovative companies, you know you're making a difference. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next fabrication breakthroughs. And the visionaries whose new technologies could transform the way people live and work.

They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.

Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.

We offer a competitive benefits package which includes medical, dental, vision, 401k with company match, life/disability and many others!

Job Title: Expense Auditor and Travel Coordinator
Department: Administrative Operations
FLSA Status: Non-Exempt
Cost Center: US100004HA - Logistics

Summary

The Expense Auditor and Travel Coordinator is responsible for administering and monitoring the company's travel and expense compliance process, with primary emphasis on the review, audit, and approval of employee expense reports in accordance with established company policies, procedures, and documentation requirements. Provide additional support with coordinating domestic and international travel arrangements for BLM GROUP team members and support the accounting team as needed.

Essential Functions

The essential functions listed below describe the primary duties and responsibilities of this position. These responsibilities are representative of the work required and are not intended to be an exhaustive list of all duties. The omission of a specific duty does not preclude management from assigning responsibilities that are similar, related, or consistent with the position's purpose and level of responsibility.

• Review, audit, and approve employee expense reports for accuracy, completeness, proper documentation, and compliance with company travel, expense, reimbursement, and approval policies.
• Monitor compliance with company policy by identifying unapproved, unsupported, incomplete, late, or non-compliant expense submissions and initiating appropriate follow-up, clarification, reimbursement requests, or escalation.
• Track expense report submission status and proactively follow up on missing, incomplete, or overdue reports to support timely processing, accountability, and consistent policy enforcement.
• Maintain appropriate records related to expense report audits, policy exceptions, reimbursement follow-up, approvals, and submission status in accordance with company expectations.
• Support employees' understanding of company travel and expense policies by assisting with onboarding, training, communication, and guidance related to procedures, documentation requirements, and reimbursement expectations.
• Assist the Corporate Travel Specialist with the coordination of domestic and international travel arrangements for the BLM GROUP organization as a secondary function, including both routine and complex travel needs.
• Coordinate with multiple BLM GROUP locations globally to support travel-related needs, expense-related follow-up, and related administrative requirements.
• Assist with reservations and scheduling of required maintenance for BLM GROUP USA company vehicles.
• Provide additional support to the accounting team as assigned by management.
• Maintain the highest level of confidentiality when handling employee, financial, travel, and company information.
• Be available to work the required overtime necessary to complete work necessary for operational concerns.
• Other duties as assigned by management.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two (2) years of experience in expense report administration, accounting support, finance administration, travel coordination, accounts payable, or a related business support role required.
• Experience reviewing expense reports, receipts, invoices, or reimbursement doc