Expense Reporting Specialist

Expense Reporting Specialist

Compensation: $45,000 - $55,000
Schedule: Monday-Friday, 40 hours/week
Work Arrangement: Hybrid after training period (approximately 1 month); onsite presence required during month-end close

Our client is a growing global organization with a collaborative and team-oriented culture. They value employee empowerment, professional development, and creating an inclusive workplace. The organization offers a supportive environment with strong leadership, modern technology, and opportunities to contribute across multiple accounting functions. We are seeking a detail-oriented Expense Reporting Specialist to support the accounting team during a critical transition period. This role will primarily focus on expense report processing with the opportunity to assist in accounts payable and receivable, journal entries, reconciliations, and month-end accounting activities. The ideal candidate is organized, able to work independently, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

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• Process weekly employee expense reports through SAP Concur (approximately 350 expense reports per month)
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• Review expense reports for accuracy and validate receipts against submitted expenses
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• Administer and process employee per diem reimbursements in accordance with company policies
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• Manage per diem setup and maintenance within Concur, including varying reimbursement rates based on employee work locations throughout the United States
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• Process flat-rate per diem reimbursements for field employees and ensure accurate payment processing
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• Respond to employee questions related to expense reports, reimbursements, and travel expenses
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• Support vendor invoice processing, invoice verification, and payment activities as needed
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• Assist with accounts payable and additional accounting functions based on business needs and workload capacity
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• Support month-end accounting activities and collaborate with the accounting team to ensure accurate financial reporting
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Qualifications

Minimum Requirements

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• Experience using SAP Concur
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• Employee expense reporting and reimbursement processing experience
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• Experience reviewing receipts, auditing expense submissions, and ensuring policy compliance
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• Accounts payable experience in a high-volume environment
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• Strong attention to detail and organizational skills
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• Proficiency with Microsoft Excel and Microsoft Office
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• Ability to manage multiple priorities and work independently
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Preferred Qualifications

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• Experience supporting construction, engineering, field service, or project-based organizations
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• Experience processing employee per diems and managing varying reimbursement rates
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• Familiarity with construction-related expense reporting requirements
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• Exposure to general accounting functions, reconciliations, or month-end close activities
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• Associate's or Bachelor's degree in Accounting, Finance, or a related field
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