Description:
Site/Facilities Administrator
100% Onsite-Job Location- 6465 National Drive, Livermore, CA
HF location
Hours: Monday-Friday 8:00am-5:00pm
This position provides comprehensive office management and site support. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision. This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.
Key Responsibilities
- Oversee daily office operations to ensure an organized, efficient, and professional work environment
- Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture
- Actively engage with employees across the site, supporting a highly interactive, social office environment
- Lead, plan, and execute employee engagement initiatives and site events to support organizational culture
- Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
- Compose, edit, and prepare professional correspondence and internal communications
- Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support
- Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere
- • Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
- Support internal teams with administrative coordination and special assignments
Required Skills & Qualifications
- Highly detail-oriented and exceptionally well-organized with strong follow-through
- Proven ability to manage multiple priorities and maintain smooth office operations independently
- Strong written and verbal communication skills
Preferred Skills
- Experience in event planning and site employee engagement
Preferred Attributes
- Proactive, self-starter ("go-getter") mindset
- Strong problem-solving and critical-thinking abilities
- Ability to anticipate needs and take initiative
- Professional demeanor with excellent interpersonal, customer service, and social engagement skills
Enable Skills-Based Hiring No Start Time (AM/PM)