Facilities Coordinator (49386)

Position Summary

We are seeking a dynamic and organized Facilities Department Coordinator to support day-to-day operations on our scenic Kenmore campus. This role requires a detail-oriented professional who can expertly handle multiple projects while maintaining strong relationships across departments.

Essential Responsibilities

Work Order Management

• Process and prioritize incoming maintenance requests through the facilities management system, ensuring proper assignment to maintenance staff.
• Monitor work order status updates and follow up on overdue or pending requests to ensure timely completion.
• Generate and distribute daily work schedules for maintenance and custodial teams based on prioritized work orders.

Communication and Coordination

• Coordinate with contractors and vendors for scheduled maintenance visits and emergency repairs.
• Provide Controller with estimates in advance for approval of projects over $1000

Documentation and Record Keeping

• Update and maintain facilities documentation, including building plans, warranties, and maintenance records.
• Track inventory of maintenance supplies and equipment, initiating purchase requests when necessary.
• Document and file safety inspection reports and maintenance compliance records.

Schedule and Budget Management

• Maintain the preventive maintenance schedule for building systems and equipment.
• Process invoices for facilities-related expenses.
• Assist in gathering data and preparing reports for facility improvement projects.

Laundry and Clinic Support

• Wash, dry and process laundry for classes and labs on campus
• Distribute laundry from off campus vendor to the clinic and prepare dirty laundry for pick-up
• Daily walk-through of clinic buildings to check and replenish supplies as needed
• Assist in delivery of parcels from Receiving Room to clinic

Other Responsibilities:

• Performs other duties as assigned. Tasks may vary based on seasonal needs and specific campus requirements. The coordinator should be prepared to adapt to changing priorities and emergency situations as they arise.

Required Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Demonstrated administrative support experience
• Ability to prioritize and manage multiple tasks effectively
• Professional demeanor and strong interpersonal skills

Preferred Qualifications

• Experience in facilities management or higher education setting
• Knowledge of facilities management software systems
• Experience with budget tracking and financial documentation

Knowledge, Skills, and Abilities

• Problem-solving and critical thinking skills
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Adaptability and flexibility in a dynamic environment
• Commitment to fostering inclusive and collaborative relationships
• Service-oriented mindset with focus on win-win solutions

Education & Experience

• Bachelor's degree or equivalent combination of education and experience

Work Environment

• On-site position located on our beautiful wooded campus in Kenmore
• Professional office environment with modern amenities
• Regular business hours with occasional flexibility required for special projects
• Fast-paced, collaborative atmosphere
• Opportunity to work with diverse campus community

Benefits:

All employees (including students, temporary, and sub-on-call) who are not full benefit eligible will receive sick leave accruals. To learn more details, visit our benefits page.

Supplemental Information:

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

In alignment with Bastyr's DEI commitment, applications from members of underrepresented groups are encouraged. Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don't hesitate to contact hr@bastyr.edu to request or discuss a special accommodation due to a disability.

All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone) or HR@bastyr.edu.