Administrative Skills, Business Administration, Communication Skills, Computer Workstations, Customer Support/Service, Dental Insurance, Detail Oriented, Documentation, Facilities Management, Facilities and Maintenance, High School Diploma, Microsoft Office, Multitasking, Office Management, Operational Support, Operations Management, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Preventative Maintenance, Problem Solving Skills, Project Tracking, Property Management, Record Keeping, Reporting Skills, Safety/Work Safety, Team Player, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vision Plan, Writing Skills
Careerscape is supporting a client opening for a Hybrid Entry-Level Facilities Coordinator. This role focuses on coordinating day-to-day facility operations, supporting office maintenance, managing vendor communications, tracking work orders, and ensuring a safe, organized, and efficient workplace environment.
This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in facilities management, office administration, operations, or workplace services.
The Facilities Coordinator will work closely with office managers, vendors, property management teams, and internal departments to coordinate maintenance activities, monitor facility needs, maintain records, and support daily office operations in a hybrid work environment.
This role is ideal for candidates interested in facilities management, office operations, workplace coordination, or administrative support.
Responsibilities
- Coordinate facility maintenance requests and work orders
- Schedule repairs and communicate with vendors and service providers
- Monitor office supplies and facility inventory
- Maintain facility records, contracts, and documentation
- Conduct routine workplace inspections and report issues
- Support office moves, workstation setup, and space planning
- Coordinate preventive maintenance schedules
- Track vendor performance and service completion
- Assist with workplace health and safety initiatives
- Prepare reports related to facilities operations
- Collaborate with internal departments to resolve facility-related issues
- Perform additional administrative and facilities support duties as assigned
Requirements
- High school diploma or equivalent required
- Associate's or Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field preferred
- 0–2 years of experience in administration, office support, customer service, facilities, or related roles
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- High attention to detail and problem-solving skills
- Proficiency with Microsoft Office, Google Workspace, and basic office software
- Ability to manage multiple priorities in a hybrid work environment
- Strong customer service and teamwork skills
- Professional, dependable, and proactive mindset
Benefits
- Hybrid work flexibility
- Competitive entry-level compensation
- Medical, dental, and vision insurance
- Paid time off, holidays, and sick leave
- 401(k) retirement savings plan
- Paid training and onboarding
- Career growth into Facilities Manager, Workplace Coordinator, Office Manager, Operations Coordinator, or Property Administrator roles
- Performance-based bonuses
- Professional development and certification assistance
- Collaborative and supportive hybrid work environment