Facilities Coordinator

Duties / Responsibilities:

• Act as the primary point of contact for all facilities-related inquiries.
• Coordinate maintenance and repair services, working with vendors and contractors as needed.
• Monitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management.
• Conduct routine inspections to ensure facilities are safe, clean, and fully operational.
• Track and maintain inventory of office and facility supplies; place orders as required.
• Support space planning, office moves, and seating arrangements.
• Assist with budget tracking and invoice processing related to facilities expenses.
• Enforce health and safety regulations in accordance with company policies and local laws.
• Maintain facilities documentation including floor plans, vendor contracts, and maintenance logs.

• Coordinate building access for employees, visitors, and vendors.

Required Skills / Abilities: 

• Customer Service Oriented – Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment
• Strong Organizational Skills – Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Problem-Solving Abilities – Quick to identify issues and implement practical, cost-effective solutions.
• Attention to Detail – Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards.
• Effective Communication – Clear written and verbal communication with staff, vendors, and management.
• Vendor Management – Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work.
• Budget Awareness – Basic understanding of budgeting, invoice review, and cost control.
• Adaptability and Initiative – Comfortable navigating change, taking initiative, and working independently with minimal supervision.
• Time management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.

Education and Experience:

• Bachelor’s degree
• 3 years experience in facilities coordination, office management, or a similar experience
• Knowledge of building systems, maintenance procedures, and occupational safety regulations.