Facilities Coordinator

We are seeking an organized and dependable Facilities Coordinator to support day-to-day facility and maintenance operations. This position serves as a key point of coordination for service requests, vendors, technicians, preventive maintenance activities, and work-order documentation.

The ideal candidate has experience in facilities coordination, maintenance administration, dispatch, property administration, service coordination, or office operations. This role does not require extensive technical knowledge of building systems, but candidates should be comfortable working in a facilities or maintenance environment and managing multiple requests and priorities.

Key Responsibilities

• Receive, document, and track facility and maintenance service requests.

• Coordinate and schedule vendors, contractors, and maintenance technicians.

• Create, update, and maintain work orders within a CMMS (Computerized Maintenance Management System).

• Monitor open work orders and follow up to ensure requests are completed and properly documented.

• Track preventive maintenance (PM) schedules and completion.

• Follow up on overdue or outstanding maintenance activities.

• Review vendor invoices, service reports, and supporting documentation for accuracy and completeness.

• Maintain organized records related to work orders, maintenance activities, vendors, and service requests.

• Prepare reports and provide updates on open work orders, preventive maintenance, and outstanding items.

• Communicate with internal teams, technicians, and vendors regarding scheduling and service needs.

• Escalate issues requiring additional direction or decisions to the Facility Manager.

• Provide general administrative and coordination support for facility operations.

Qualifications

• 1–3 years of experience in facilities coordination, maintenance administration, dispatch, service coordination, property administration, office operations, or a related environment.

• Strong organizational and time-management skills.

• Ability to manage multiple service requests and follow-up items simultaneously.

• Strong customer service and communication skills.

• Comfortable working with CMMS/work-order systems or similar maintenance tracking software.

• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.

• Comfortable preparing reports and maintaining accurate documentation.

• Ability to communicate professionally with vendors, technicians, employees, and management.

• Strong attention to detail and follow-through.

Preferred Experience

• Previous experience supporting a facilities, property management, maintenance, or service department.

• Experience coordinating technicians, contractors, or outside vendors.

• Experience tracking preventive maintenance schedules.

• Familiarity with purchase orders, invoices, service tickets, or vendor documentation.

• Previous exposure to a CMMS or electronic work-order management system.

What We’re Looking For

This position is a strong fit for someone who is organized, responsive, detail-oriented, and good at keeping things moving. The successful candidate does not need to be an HVAC, electrical, plumbing, or building systems expert. Instead, they should be comfortable coordinating the people who perform that work, documenting activity, following up on outstanding items, and making sure service requests do not fall through the cracks.

The role is primarily focused on coordination and administration, rather than budget ownership, employee supervision, or client account management.

Pay Details: $19.35 to $21.50 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.