Facilities Director

Position:                               Facilities Director

Department:                      Administrative Services

Employment Status:     Full-Time, Exempt

Office Location:                Corporate Office - Midtown Manhattan, New York, NY

Job Summary:

Emigrant Bank is seeking an experienced Facilities Director to lead the management, maintenance, and continuous improvement of the bank's facilities and physical workplace environment in Midtown Manhattan.

Job Specific Responsibilities:

Facilities Operations and Maintenance

• Oversee the day-to-day operation, maintenance, and upkeep of the Bank's offices, workspaces, conference rooms, executive areas, and other facilities.
• Coordinate the maintenance and repair of HVAC, electrical, plumbing, lighting, elevators, life-safety systems, and other building infrastructure in collaboration with building management and qualified service providers.
• Conduct regular offsite visual inspections and coordinate maintenance of critical systems
• Coordinate office moves, space planning, furniture installations, renovations, and workplace modifications with minimal disruption to business operations.

Vendor and Building Management

• Manage relationships with landlords, property management teams, contractors, engineers, maintenance providers, cleaning services, and other facilities vendors.
• Monitor vendor performance, service-level expectations, contract compliance, and quality of work.
• Review vendor contracts, service agreements, insurance documentation, and other required records in coordination with Procurement, Legal, and other internal stakeholders.

Safety, Security, and Regulatory Compliance

• Maintain facilities in accordance with applicable federal, New York State, New York City, fire and life-safety, building, and workplace safety requirements.
• Coordinate required inspections, testing, permits, certifications, and corrective actions with appropriate building representatives and qualified service providers.
• Support emergency preparedness, incident response, evacuation planning, and business continuity procedures.
• Maintain accurate records of inspections, maintenance activities, incidents, vendor documentation, and compliance-related items.

Qualifications:

• 7–10+ years of experience in facilities management, building operations, corporate real estate, or a related field, including experience in a senior or leadership capacity.
• Experience managing commercial office space in New York City strongly preferred.
• Strong working knowledge of building systems, preventive maintenance, vendor management, budgeting, capital projects, and workplace safety.
• Familiarity with New York City building and fire codes, inspection requirements, and applicable workplace safety standards.
• Demonstrated experience managing contractors, service agreements, operating expenses, and capital improvement projects.

The job description outlined above is considered a core list of job duties/requirements.  This document should not be considered a complete or comprehensive list.  The incumbent assigned to this position is required to perform the duties listed above.  The incumbent is also expected to adapt to changes and/or additions as needed.  Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries.  Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.