Facilities Manager

PURPOSE OF THIS POSITION

The Facilities Department seeks to advance that vision through providing integral support and services to the ministry and mission of Highland Park Presbyterian Church and its family of churches with excellence, joy, and integrity.

DESIRED RESULTS/IMPACT OF THIS POSITION

• Appropriate plans, policies, procedures and tracking for the management of facilities are in place and followed
• Well maintained, safe, clean facilities
• Positive feedback from staff and congregation regarding facility experiences and customer service

KEY RESPONSIBILITIES

• Maintenance and Operations -Schedule and supervise routine maintenance of HVAC, electrical, plumbing, and safety systems, and coordinate repairs with vendors to ensure facilities remain fully operational
• Health and Fire Life Safety -Ensure buildings meet all health, safety, and environmental regulations, implement safety protocols, and conduct regular inspections to mitigate risks
• Space and Resource Management -Optimize space utilization, plan office moves, and manage allocation of resources for new or existing facilities
• Vendor and Contract Management -Negotiate contracts with service providers for cleaning, catering, and maintenance, and monitor service quality
• Budgeting and Financial Oversight -Develop and manage facilities budgets, monitor expenditures, and implement cost-saving measures while maintaining service quality
• Team Leadership -Supervise multidisciplinary teams including maintenance, cleaning, grounds, using performance management techniques to ensure service levels are met
• Emergency Response - Respond to urgent issues or emergencies, coordinating solutions to minimize disruption to operations
• Assist as Point of Contact – serve as the secondary point of contact for all matters dealing with church property. This would include interacting with the Day School, church plants and other church owned properties.
• Record Keeping– Maintain important records of each property (ideally in a cloud-based system with a focus on minimizing paper/hard copies). Such records would include surveys, title policies, deeds, construction drawings, invoices for major work, leases and other rent agreements, equipment and assets, etc.

SUPERVISORY RESPONSIBILITIES

Direct supervision of a team of Facilities Associates

• Motivates and empowers team members
• Assists and sometime leads regularly scheduled team meetings and keeps team informed
• Holds team accountable to outcomes, responsibilities and workplace expectations listed on position description, including regular reviews
• Works with HR and immediate supervisor in hiring and offboarding process
• Approves Time-off, timesheets, overtime, comp-time etc.
• Assists in staying within budget for area of responsibility
• Ensures proper training and safety measures for team

EDUCATION, EXPERIENCE, SKILL REQUIREMENTS

• Education: Bachelor’s degree in relevant fields such as property management, engineering or facilities management
• Experience: 3 years in related role managing a team
• Hands on experience in maintenance a plus
• Knowledge and Skills: Successful utilization of various software, management skills, ability to train others, highly organized, problem-solving skills, negotiating skills, strong interpersonal skills, excellent written and verbal communication skills, knowledge of relevant regulations and laws

WORKING CONDITIONS AND ABILITIES

• Frequent lifting under 50 lbs.
• Ability to visually assess property conditions
• Frequent bending, stooping, climbing, crawling, lifting; sitting, standing, walking for extended periods
• Ability to maintain composure under pressure

WORKPLACE EXPECTATIONS

• Loves Jesus, the people of HP Pres, the city of Dallas and the world
• Affirms and supports ECO (our denomination) Essential Tenets
• Acts as an advocate of the culture and vision of HP Pres
• Commits to and exhibits our Team Culture Values:
• • Deeply abiding in Jesus
  • We > Me
  • Defiant joy in the trenches of ministry