Facilities Operation & Planning Support Services Clerical Assistant (Part-Time, Non-Benefited)

About Worcester State University:

WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students.

Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at worcester.edu/about.

Job Description:

Title: Facilities Operation & Planning Support Services Clerical Assistant

Department: Facilities

Supervision Received: Director of Facilities Operation & Planning Support Services

General Statement of Duties:

Performs clerical duties in support of WSU's Facilities Department which includes but is not limited to the Mail Center, Inventory Control, Document Management/Backscanning, and the Plan Room as well as other duties as assigned. At all times ensuring accurate and efficient records are maintained based on established policies which comply with Commonwealth regulations.

Responsibilities:

(E) = Essential

• For the Mail Center: Perform clerical duties in support of USPS and WSU's Mail Center such as metering packages, sorting and processing of mail, set up and completion of various mailing projects for a Department, Center, or the University, logging/delivery of student packages as well as having Colleague access for forwarding student mail returned from Residence Life & Housing. Repairs various backroom mailing equipment not under warranty.

• For Inventory: Serves as a backup to assist (during heavy volume or pre-audit/year-end) with maintaining records in the inventory control system. Clerical duties e.g. generating exit reports for Employee Services, rectifying issues within the database, reporting findings to management and making recommendations for improvements as needed. Organizes the Facilities' Plan Room, creating and maintaining an accurate log. At all times ensuring accurate and efficient records are maintained based on established policies which comply with Commonwealth regulations.

• For Document Management/Backscanning, provides clerical support for preparing documents to be scanned based on Federal and State retention schedules. Shreds documents that outdate the retention schedules and creates a table of contents for each prepared box to be picked up by the backscanning vendor.

• (E) Responsible for contributing to the WSU Strategic Plan.

• (E) Responsible for contributing to Equal Opportunity/Affirmative Action objectives.

Requirements:

Required Qualifications:

• (E) Organized and detail oriented - customer service oriented, responsive, team player.
• (E) Ability to work independently or as a team.
• (E) Excellent computer skills (database and spreadsheet experience).
• (E) Demonstrates civility and professional, customer-service oriented behavior, worthy of emulation by other staff and students.
• (E) Ability to multitask.
• (E) Ability to lift 40lbs., climb ladders, and read blueprints to locate areas across campus.
• (E) Confidentiality is required
• Candidates may be required to go through a background check.

Additional Information:

Worcester State University is an Affirmative Action/Equal Opportunity Employer which seeks to reflect the diversity of its community.

This is a part-time, non-benefited, hourly position.

Hourly Rate: $20 per hour

Application Instructions:

Applicants must apply online at worcester.interviewexchange.com. A representative from the department will contact individuals for interviews.