Facilities Project Coordinator

Chelmsford, MA

$23–$25 Per Hour
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Job Description

Job Title: Facilities Coordinator II
Location: Chelmsford, MA 01824
Duration: 12 months W2 contract with high possibility of fulltime conversion based on performance and depending on business needs
Shift Timing: Monday - Friday- 8 hour shift on day shift, hours flexible.
Pay Range: $23 to $25/Hour on W2

Description:
will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
Maintain and update departmental standard operating procedures (SOP’s).
Prepare and maintains monthly metrics for the department.
Partner with other site administrative support in the orchestration of meetings, report generation and projects.
Create purchase order requisitions and process of invoices for payment via our portal
Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
Purchase office equipment and supplies for the department(s).

How will you get here?
Education

High school diploma or equivalent required.

Experience

2+ years of experience in a similar administrative or facilities role
Experience in a cGMP environment with use of a Client and CMMS system is desirable
CMMS experience is greatly preferred.

Knowledge, Skills, Abilities

Strong interpersonal skills, ability to build relationships, highly motivated, and organized
Excellent verbal and written communication skills with experience
Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people

Numbers & Facts

Location	Chelmsford, MA
Salary	$23–$25 Per Hour

Skills

Administrative Skillsunmatched
Asset Managementunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Maintenanceunmatched
Computerized Maintenance Management System (CMMS)unmatched
Current Good Manufacturing Practice (cGMP)unmatched
Database Administrationunmatched
Documentationunmatched
Facilities Managementunmatched
Interpersonal Skillsunmatched
Metricsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Preventative Maintenanceunmatched
Problem Solving Skillsunmatched
Project/Program Coordinationunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Support Documentationunmatched
Systems Administration/Managementunmatched
Team Lead/Managerunmatched
Time Managementunmatched
Writing Skillsunmatched

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